Human Resources Administrative Specialist

Role Overview

Join our team as an HR & Payroll Administrator, where you will play a key role in keeping the HR operations running smoothly. From managing employee records and processing payroll to ensuring compliance with labour laws, you’ll handle the essential details that keep our workforce supported.

If you're organized, detail-oriented, and enjoy working with data and processes, this role offers the perfect blend of structure and impact. You'll be the go-to person for payroll accuracy, benefits administration, and HR support—helping both employees and the business stay on track.

Key Responsibilities:

1. HR & Payroll Administration:

• Support payroll processing (mid-month, end-month, and special payroll runs).
• Assist in IR8A and IR21 submissions and claims processing (GPCL, ECL, GPML, NS claims).
• Manage employee leave records and support annual leave adjustments.
• Assist in tracking and executing the annual employee survey.

2. Work Pass & Employee Documentation:

• Handle EP, SP, and WP applications, including MOM background checks.
• Coordinate pre-employment medical checks for new hires.
• Maintain employment contracts and HR documentation.

3. HR Policy & Compliance:

• Assist in the development, updating, and maintenance of HR policies.
• Ensure compliance with ISO 9001 training record management.
• Support Diversity & Inclusion initiatives.
• Manage PDPA (Personal Data Protection Act) compliance.

4. Office & IT Administration:

• Oversee office supplies procurement, including pantry items and stationeries.
• Maintain VE Access cards, mailboxes, and L13 electrical appliances.
• Schedule and coordinate weekly office cleaning, pest control, aircon servicing, and fire extinguisher maintenance.
• Support IT management, including MS license allocations, laptop inventory, and email creation requests.

5. Vendor & Benefits Administration:

• Assist with medical, dental, liability, and travel insurance administration.
• Handle vendor management and liaise with external service providers.
• Ensure accurate MOM reporting (Labour Market Survey, EA Licence Submission, etc.).

6. HR System & Software Management:

• Use SharePoint, Teams Channel, Monday.com, Times Software, Contractbook, Klaxoon, and Cross Chex Standard for HR operations.
• Support HR system management and integration.

Requirements:

• Diploma in Human Resource Management, Business Administration, or a related field.
• 1-3 years of experience in HR, payroll, or administrative support.
• Strong knowledge of HR policies, work pass applications, and MOM regulations.
• Proficiency in Microsoft Office and HR management systems.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.

Role Overview

Join our team as an HR & Payroll Administrator, where you will play a key role in keeping the HR operations running smoothly. From managing employee records and processing payroll to ensuring compliance with labour laws, you’ll handle the essential details that keep our workforce supported.

If you're organized, detail-oriented, and enjoy working with data and processes, this role offers the perfect blend of structure and impact. You'll be the go-to person for payroll accuracy, benefits administration, and HR support—helping both employees and the business stay on track.

Key Responsibilities:

1. HR & Payroll Administration:

• Support payroll processing (mid-month, end-month, and special payroll runs).
• Assist in IR8A and IR21 submissions and claims processing (GPCL, ECL, GPML, NS claims).
• Manage employee leave records and support annual leave adjustments.
• Assist in tracking and executing the annual employee survey.

2. Work Pass & Employee Documentation:

• Handle EP, SP, and WP applications, including MOM background checks.
• Coordinate pre-employment medical checks for new hires.
• Maintain employment contracts and HR documentation.

3. HR Policy & Compliance:

• Assist in the development, updating, and maintenance of HR policies.
• Ensure compliance with ISO 9001 training record management.
• Support Diversity & Inclusion initiatives.
• Manage PDPA (Personal Data Protection Act) compliance.

4. Office & IT Administration:

• Oversee office supplies procurement, including pantry items and stationeries.
• Maintain VE Access cards, mailboxes, and L13 electrical appliances.
• Schedule and coordinate weekly office cleaning, pest control, aircon servicing, and fire extinguisher maintenance.
• Support IT management, including MS license allocations, laptop inventory, and email creation requests.

5. Vendor & Benefits Administration:

• Assist with medical, dental, liability, and travel insurance administration.
• Handle vendor management and liaise with external service providers.
• Ensure accurate MOM reporting (Labour Market Survey, EA Licence Submission, etc.).

6. HR System & Software Management:

• Use SharePoint, Teams Channel, Monday.com, Times Software, Contractbook, Klaxoon, and Cross Chex Standard for HR operations.
• Support HR system management and integration.

Requirements:

• Diploma in Human Resource Management, Business Administration, or a related field.
• 1-3 years of experience in HR, payroll, or administrative support.
• Strong knowledge of HR policies, work pass applications, and MOM regulations.
• Proficiency in Microsoft Office and HR management systems.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.