Senior Executive, Business Operations - Tax
$ 4,000 - $ 5,000 / month
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Job Description
Description
Our client is is looking for a motivated Senior Executive to support the tax department. The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.
Responsibilities
Collections
- Oversee and manage the monthly collections process to ensure timely payments.
- Respond to client inquiries related to collections and follow up consistently.
- Send regular reminders and track overdue accounts every two weeks until payment is resolved.
- Maintain and review the Accounts Receivable (AR) list weekly, coordinating with the credit control team for Statement of Accounts (SOA) issuance and payment follow-ups.
Billing Management
- Generate invoices using the company portal and ensure monthly revenue targets are met.
- Analyze managers billing data using pivot tables, track their allocated portfolio performance, and highlight unfulfilled revenue targets.
- Monitor and manage fee recovery for engagements, unbilled work in progress (WIP), and recovery rates, ensuring timely billing for completed work.
- Identify engagements with low fee recoveries and advise managers on strategies to improve.
- Collaborate with the finance team as required to align billing and recovery efforts.
Reporting
- Prepare weekly reports to track revenue targets and performance.
- Maintain an updated list of new and lost clients weekly.
- Generate monthly management reports summarizing total portfolio revenue for forecasting purposes.
- Provide additional reports requested by management to support decision-making.
Budget Management
- Track and update revenue for all tax deliverables, including compliance, GST, personal tax, advisory, and due diligence services.
- Collaborate with partners to update quarterly budgets and revenue forecasts.
Opportunity Pipelines
- Maintain and update the status of business opportunities, tracking wins and losses in the internal system.
Timesheet Oversight
- Analyze staff timesheets using pivot tables to monitor chargeability and utilization rates.
- Engage with staff to address shortfalls in utilization and ensure compliance with minimum requirements.
Work Planning
- Develop work plans and compare them against timesheets to ensure accurate resource allocation and identify gaps.
- Coordinate with managers to address resource needs or adjust work assignments as necessary.
Client Progress Monitoring
- Track and report on the progress of client deliverables, ensuring timely completion of financial accounts, fee quotes, and billing.
- Update client databases, including Notices of Assessment (NOA) and other correspondence from tax authorities.
- Maintain records of ceased or waived clients as needed.
- Manage the allocation of manager portfolios and assist in staff portfolio budget calculations.
General Administrative Duties
- Strong organizational and analytical skills with proficiency in pivot tables and data tracking.
- Excellent communication skills for client and internal team collaboration.
- Experience with tax deliverables, billing, and financial reporting systems.
- Ability to manage multiple responsibilities and meet deadlines in a dynamic environment.
If you're interested in this role, click apply now to forward an up-to-date copy of your CV or email to [Confidential Information]
Job Description
Description
Our client is is looking for a motivated Senior Executive to support the tax department. The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.
Responsibilities
Collections
- Oversee and manage the monthly collections process to ensure timely payments.
- Respond to client inquiries related to collections and follow up consistently.
- Send regular reminders and track overdue accounts every two weeks until payment is resolved.
- Maintain and review the Accounts Receivable (AR) list weekly, coordinating with the credit control team for Statement of Accounts (SOA) issuance and payment follow-ups.
Billing Management
- Generate invoices using the company portal and ensure monthly revenue targets are met.
- Analyze managers billing data using pivot tables, track their allocated portfolio performance, and highlight unfulfilled revenue targets.
- Monitor and manage fee recovery for engagements, unbilled work in progress (WIP), and recovery rates, ensuring timely billing for completed work.
- Identify engagements with low fee recoveries and advise managers on strategies to improve.
- Collaborate with the finance team as required to align billing and recovery efforts.
Reporting
- Prepare weekly reports to track revenue targets and performance.
- Maintain an updated list of new and lost clients weekly.
- Generate monthly management reports summarizing total portfolio revenue for forecasting purposes.
- Provide additional reports requested by management to support decision-making.
Budget Management
- Track and update revenue for all tax deliverables, including compliance, GST, personal tax, advisory, and due diligence services.
- Collaborate with partners to update quarterly budgets and revenue forecasts.
Opportunity Pipelines
- Maintain and update the status of business opportunities, tracking wins and losses in the internal system.
Timesheet Oversight
- Analyze staff timesheets using pivot tables to monitor chargeability and utilization rates.
- Engage with staff to address shortfalls in utilization and ensure compliance with minimum requirements.
Work Planning
- Develop work plans and compare them against timesheets to ensure accurate resource allocation and identify gaps.
- Coordinate with managers to address resource needs or adjust work assignments as necessary.
Client Progress Monitoring
- Track and report on the progress of client deliverables, ensuring timely completion of financial accounts, fee quotes, and billing.
- Update client databases, including Notices of Assessment (NOA) and other correspondence from tax authorities.
- Maintain records of ceased or waived clients as needed.
- Manage the allocation of manager portfolios and assist in staff portfolio budget calculations.
General Administrative Duties
- Strong organizational and analytical skills with proficiency in pivot tables and data tracking.
- Excellent communication skills for client and internal team collaboration.
- Experience with tax deliverables, billing, and financial reporting systems.
- Ability to manage multiple responsibilities and meet deadlines in a dynamic environment.
If you're interested in this role, click apply now to forward an up-to-date copy of your CV or email to [Confidential Information]