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Administration Executive (Travel & Expense)

$ 3,500 - $ 4,500 / month

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JOB SUMMARY:

You will be responsible for supporting overall travel management for Downstream employees. You will monitor, manage and administer travel policies and guidelines and ensure that travel activities are carried out in accordance with the Company’s Travel Policy. You will be responsible for processing employees expenses and support the HR department in administrative duties for Singapore Downstream employees and global overseas offices.

MAIN DUTIES AND RESPONSIBILITIES:

  • Oversee and support all travel activities for local and global employees.
  • Responsible for managing the Online Travel Booking Tool Platform, ensuring that corporate policies and travellers’ profiles are updated as required.
  • Provide advise on travel documents, visa applications, insurance and other travel related matters to Singapore and Overseas travellers.
  • Assist in making travel arrangements (visa applications, hotel accommodation, flight bookings, insurance etc) for overseas colleagues travelling into Singapore.
  • Ensure overseas global trading offices travel arrangements are aligned with Company policies and procedures.
  • Negotiate for corporate Hotel rates by researching and comparing available hotel accommodation in Singapore and overseas.
  • Support and manage (as Expense Partner) the Workday Expense Module. Review and verify all expense reimbursement made by employees. Arrange for payment to staff.
  • General administrative support for services from office vendors (in SG) and process vendor payment requests (SG and GAR’s global overseas offices)
  • Assist in ensuring office furniture are well maintained and office cleanliness observed.
  • Assist in general office administration duties as assigned by HOD.

JOB SUMMARY:

You will be responsible for supporting overall travel management for Downstream employees. You will monitor, manage and administer travel policies and guidelines and ensure that travel activities are carried out in accordance with the Company’s Travel Policy. You will be responsible for processing employees expenses and support the HR department in administrative duties for Singapore Downstream employees and global overseas offices.

MAIN DUTIES AND RESPONSIBILITIES:

  • Oversee and support all travel activities for local and global employees.
  • Responsible for managing the Online Travel Booking Tool Platform, ensuring that corporate policies and travellers’ profiles are updated as required.
  • Provide advise on travel documents, visa applications, insurance and other travel related matters to Singapore and Overseas travellers.
  • Assist in making travel arrangements (visa applications, hotel accommodation, flight bookings, insurance etc) for overseas colleagues travelling into Singapore.
  • Ensure overseas global trading offices travel arrangements are aligned with Company policies and procedures.
  • Negotiate for corporate Hotel rates by researching and comparing available hotel accommodation in Singapore and overseas.
  • Support and manage (as Expense Partner) the Workday Expense Module. Review and verify all expense reimbursement made by employees. Arrange for payment to staff.
  • General administrative support for services from office vendors (in SG) and process vendor payment requests (SG and GAR’s global overseas offices)
  • Assist in ensuring office furniture are well maintained and office cleanliness observed.
  • Assist in general office administration duties as assigned by HOD.