Administrative Assistant - Entry Level [INZ-001-06]

Working hours: 10am to 6pm (Monday to Friday)

Working location: Woods Square

Key Responsibilities:

• Administrative Support – Provide day-to-day administrative assistance, including managing correspondence, scheduling meetings, and handling phone calls
• Document Management – Prepare, review, and organize financial reports, contracts, and confidential documents while ensuring compliance with company policies and industry regulations
• Data Entry & Record-Keeping – Maintain accurate client records, financial transactions, and internal databases to support operational efficiency
• Client Coordination – Assist with client inquiries, appointment scheduling, and follow-ups to ensure high-quality customer service
• Regulatory Compliance Support – Ensure documentation and processes align with financial regulations, company policies, and data security protocols
• Expense & Invoice Management – Process invoices, track office expenses, and assist in financial record-keeping
• Meeting & Event Coordination – Schedule and organize meetings, prepare materials, take minutes, and coordinate events or training sessions
• Office Management – Oversee office supplies, vendor relationships, and facility maintenance to ensure smooth operations
• Support for Financial Teams – Assist investment advisors, analysts, or finance professionals by gathering research, preparing reports, and managing correspondence
• Confidentiality & Discretion – Handle sensitive financial and client information with the highest level of confidentiality and professionalism

Requirements:

• Minimum Diploma and above
• Strong written and verbal communication skills with the ability to manage multiple tasks efficiently
• High level of accuracy in data entry and document handling, with the ability to maintain confidentiality in financial matters

EA Reg. Number: R21100629

EA License Number: 22C1278

Working hours: 10am to 6pm (Monday to Friday)

Working location: Woods Square

Key Responsibilities:

• Administrative Support – Provide day-to-day administrative assistance, including managing correspondence, scheduling meetings, and handling phone calls
• Document Management – Prepare, review, and organize financial reports, contracts, and confidential documents while ensuring compliance with company policies and industry regulations
• Data Entry & Record-Keeping – Maintain accurate client records, financial transactions, and internal databases to support operational efficiency
• Client Coordination – Assist with client inquiries, appointment scheduling, and follow-ups to ensure high-quality customer service
• Regulatory Compliance Support – Ensure documentation and processes align with financial regulations, company policies, and data security protocols
• Expense & Invoice Management – Process invoices, track office expenses, and assist in financial record-keeping
• Meeting & Event Coordination – Schedule and organize meetings, prepare materials, take minutes, and coordinate events or training sessions
• Office Management – Oversee office supplies, vendor relationships, and facility maintenance to ensure smooth operations
• Support for Financial Teams – Assist investment advisors, analysts, or finance professionals by gathering research, preparing reports, and managing correspondence
• Confidentiality & Discretion – Handle sensitive financial and client information with the highest level of confidentiality and professionalism

Requirements:

• Minimum Diploma and above
• Strong written and verbal communication skills with the ability to manage multiple tasks efficiently
• High level of accuracy in data entry and document handling, with the ability to maintain confidentiality in financial matters

EA Reg. Number: R21100629

EA License Number: 22C1278