Receptionist | Up to $3800
- Duration: 9 months
- Working Location: Asia Square Tower 1 (Shenton / Downtown MRT)
- Working Hours: Monday - Friday, 9am - 5.30pm
Responsibilities:
Visitors & Reception Desk Management
- Greet visitor(s) in a polite and friendly manner, show the visitor(s) to a meeting room and advise office staff of their arrival
- Offer and serve refreshments to the meeting rooms for guests
- Answer incoming telephone calls in a polite and professional manner
- Monitor Investment and Business External Meeting Scheduler arrangement
- Coordinate all room bookings, this includes conference rooms, spare offices and workstations
- Tidy up conference room after each meeting and maintain neat and tidy reception area at all times
- Backup coverage for corporate property services team
Administrative Duties
- Manual Log for incoming and outgoing courier ‘By Hand’ deliveries, using the log sheet, for envelopes that require a company chop to indicate receipt. Ensure delivery has been passed to appropriate departments.
- Manual Log for number of guests received daily.
- Handling of overseas visitor arrangement for office access and desk arrangement.
- Handle incoming/outgoing mails and arrange courier services, including staff personal parcels.
Ad-hoc
- To operate the operable walls to accommodate big group meeting including table and chairs arrangements such as Lunch & Learn, CSR, Clients Event etc...
- Ordering of business cards (applicable for personnel w/o assistant)
- To transfer office door access to temp pass for staff who forgot their photo badge for the day
- Prepare new joiner starter; access photo badge, locker, desk & stationery, update in the spreadsheet etc.
- Ad hoc responsibilities assigned by the line manager
Requirements:
- At least with 5 years relevant work experience
- Good communication skill and able to communicate effectively with colleagues in all levels
- Able to work under pressure and meet tight timelines
- Able to deal effectively with all levels both within and outside the organisation
- Able to work independently, show initiative and willing to take ownership
- A good team player and good interpersonal skills
- Sound knowledge of computer skills– MS Word, Excel, PowerPoint
**We regret that only shortlisted candidates will be notified**
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg. R22105467 (Mary Joyce Ong)
- Duration: 9 months
- Working Location: Asia Square Tower 1 (Shenton / Downtown MRT)
- Working Hours: Monday - Friday, 9am - 5.30pm
Responsibilities:
Visitors & Reception Desk Management
- Greet visitor(s) in a polite and friendly manner, show the visitor(s) to a meeting room and advise office staff of their arrival
- Offer and serve refreshments to the meeting rooms for guests
- Answer incoming telephone calls in a polite and professional manner
- Monitor Investment and Business External Meeting Scheduler arrangement
- Coordinate all room bookings, this includes conference rooms, spare offices and workstations
- Tidy up conference room after each meeting and maintain neat and tidy reception area at all times
- Backup coverage for corporate property services team
Administrative Duties
- Manual Log for incoming and outgoing courier ‘By Hand’ deliveries, using the log sheet, for envelopes that require a company chop to indicate receipt. Ensure delivery has been passed to appropriate departments.
- Manual Log for number of guests received daily.
- Handling of overseas visitor arrangement for office access and desk arrangement.
- Handle incoming/outgoing mails and arrange courier services, including staff personal parcels.
Ad-hoc
- To operate the operable walls to accommodate big group meeting including table and chairs arrangements such as Lunch & Learn, CSR, Clients Event etc...
- Ordering of business cards (applicable for personnel w/o assistant)
- To transfer office door access to temp pass for staff who forgot their photo badge for the day
- Prepare new joiner starter; access photo badge, locker, desk & stationery, update in the spreadsheet etc.
- Ad hoc responsibilities assigned by the line manager
Requirements:
- At least with 5 years relevant work experience
- Good communication skill and able to communicate effectively with colleagues in all levels
- Able to work under pressure and meet tight timelines
- Able to deal effectively with all levels both within and outside the organisation
- Able to work independently, show initiative and willing to take ownership
- A good team player and good interpersonal skills
- Sound knowledge of computer skills– MS Word, Excel, PowerPoint
**We regret that only shortlisted candidates will be notified**
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg. R22105467 (Mary Joyce Ong)