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- Goods and services procurement management:
- Negotiation and validation of contracts
- Budget validation
- Management of approvals and authorizations
- Counterpart registration
- Preparation of Purchase Orders
- Delivery tracking
- Interaction with counterparties
- Payment and billing
- Monitoring and coordination of specific projects:
- Office remodelling
- OOA Events
- Control, monitoring, and management of Service Level Agreements
- Control of expenses, reimbursements, credit cards for travel, and representation expenses of personnel.
- Maintain contact with designated IT local service providers for regular hardware maintenance (including servers, desktops and laptops) by liaising with relevant IT Department
- Personal administration, HSE, Payroll news management
- Control and management of OOA employee's visa requirements.
- Local responsibilities
- Office Maintenance and supplies, such as coordinating with the building Management to change the faulty lightings and etcs
- Office stationeries, beverages, snacks and other supplies: monitor inventories, keep them in order and clean
- Set up the workstation for new hires and tidy up when staff resigns
- Local support for meetings, videoconference, guests,
- Local support to arrange logistics for meetings, hotel bookings, work lunch, dinner, transportations etc.
- Local support in business travels, as liaising with travel agent in VISAs, flight bookings, reimbursements to employees, etc.
- Local management of office contracts as power and water supply, IT maintenance, Internet Service Provider, etc.
- 3-4 years of experience working in an admin and/or office management role
- Good verbal and communication skills with keen ability to articulate in a concise and clear manner
- Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently
- Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business
- High proficiency Microsoft Office Suite (especially Excel, Outlook etc.)
- Goods and services procurement management:
- Negotiation and validation of contracts
- Budget validation
- Management of approvals and authorizations
- Counterpart registration
- Preparation of Purchase Orders
- Delivery tracking
- Interaction with counterparties
- Payment and billing
- Monitoring and coordination of specific projects:
- Office remodelling
- OOA Events
- Control, monitoring, and management of Service Level Agreements
- Control of expenses, reimbursements, credit cards for travel, and representation expenses of personnel.
- Maintain contact with designated IT local service providers for regular hardware maintenance (including servers, desktops and laptops) by liaising with relevant IT Department
- Personal administration, HSE, Payroll news management
- Control and management of OOA employee's visa requirements.
- Local responsibilities
- Office Maintenance and supplies, such as coordinating with the building Management to change the faulty lightings and etcs
- Office stationeries, beverages, snacks and other supplies: monitor inventories, keep them in order and clean
- Set up the workstation for new hires and tidy up when staff resigns
- Local support for meetings, videoconference, guests,
- Local support to arrange logistics for meetings, hotel bookings, work lunch, dinner, transportations etc.
- Local support in business travels, as liaising with travel agent in VISAs, flight bookings, reimbursements to employees, etc.
- Local management of office contracts as power and water supply, IT maintenance, Internet Service Provider, etc.
- 3-4 years of experience working in an admin and/or office management role
- Good verbal and communication skills with keen ability to articulate in a concise and clear manner
- Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently
- Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business
- High proficiency Microsoft Office Suite (especially Excel, Outlook etc.)