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Jobs or company...

Practice Support Coordinator, Singapore

Salary undisclosed
Checking job availability...
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Company DescriptionWho we areWe are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise.Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work.You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams.Whichever area of the business you join, you'll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.Job DescriptionWe are seeking a highly organized and detail-oriented Practice Support Coordinator to join our litigation practice in Singapore. In this pivotal role, you will provide comprehensive administrative support to our legal professionals, ensuring efficient operations and exceptional client service.
  • Serve as the primary point of contact for internal and external inquiries, managing communication via phone and email
  • Coordinate complex schedules and manage calendars for multiple attorneys, including organizing meetings across different time zones
  • Prepare court bundles for hearing, assist with court filings via e-Litigation
  • Implement and maintain efficient file management systems, including document filing, archiving, and retrieval
  • Arrange domestic and international travel for legal professionals, including visas, accommodations, and itineraries
  • Draft and prepare various legal documents, correspondence, and presentations with guidance from attorneys
  • Manage end-to-end document processes, including proofreading, formatting, and collaborating with specialized teams
  • Support client relationship initiatives by arranging meetings, preparing materials, and maintaining client information
  • Assist with financial management tasks, including invoice processing and time sheet management
  • Coordinate with various departments to ensure compliance with firm policies and procedures
  • Organize and support internal and external events, including client meetings and team-building activities
  • Utilize and promote the use of best practice tools and technologies to enhance efficiency and productivity
Qualifications
  • Bachelor's degree in Business Administration, Legal Studies, or a related field
  • 5+ years of experience in a similar role, preferably in a multinational organization or law firm
  • Experience in supporting litigation and disputes practices are preferred
  • Proven experience as an Executive Assistant or personal secretary to senior management
  • Strong proficiency in English; additional language skills are highly valued
  • Expert knowledge of MS Office suite (Word, Outlook, PowerPoint, and Excel)
  • Familiarity with legal terminology, processes, and document management systems
  • Excellent organizational and project management skills with the ability to prioritize tasks effectively
  • Strong problem-solving skills and ability to multitask in a fast-paced environment
  • Exceptional attention to detail and accuracy in all aspects of work
  • Outstanding written and verbal communication skills
  • Ability to work independently and collaboratively in a team environment
  • Flexibility to adapt to changing priorities and work well under pressure
  • Discretion in handling confidential and sensitive information
  • Experience with virtual collaboration tools and ability to provide remote support when necessary
  • Proactive, customer-focused approach with a commitment to delivering high-quality support
Additional InformationEqual opportunities statementAt Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.Find out more about our inclusive culture
Company DescriptionWho we areWe are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise.Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That's why we're so proud of our inclusive, friendly, and team-based approach to work.You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. And that's possible thanks to the entrepreneurial spirit and conscientious approach to work that you'll find across all of our teams.Whichever area of the business you join, you'll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.Job DescriptionWe are seeking a highly organized and detail-oriented Practice Support Coordinator to join our litigation practice in Singapore. In this pivotal role, you will provide comprehensive administrative support to our legal professionals, ensuring efficient operations and exceptional client service.
  • Serve as the primary point of contact for internal and external inquiries, managing communication via phone and email
  • Coordinate complex schedules and manage calendars for multiple attorneys, including organizing meetings across different time zones
  • Prepare court bundles for hearing, assist with court filings via e-Litigation
  • Implement and maintain efficient file management systems, including document filing, archiving, and retrieval
  • Arrange domestic and international travel for legal professionals, including visas, accommodations, and itineraries
  • Draft and prepare various legal documents, correspondence, and presentations with guidance from attorneys
  • Manage end-to-end document processes, including proofreading, formatting, and collaborating with specialized teams
  • Support client relationship initiatives by arranging meetings, preparing materials, and maintaining client information
  • Assist with financial management tasks, including invoice processing and time sheet management
  • Coordinate with various departments to ensure compliance with firm policies and procedures
  • Organize and support internal and external events, including client meetings and team-building activities
  • Utilize and promote the use of best practice tools and technologies to enhance efficiency and productivity
Qualifications
  • Bachelor's degree in Business Administration, Legal Studies, or a related field
  • 5+ years of experience in a similar role, preferably in a multinational organization or law firm
  • Experience in supporting litigation and disputes practices are preferred
  • Proven experience as an Executive Assistant or personal secretary to senior management
  • Strong proficiency in English; additional language skills are highly valued
  • Expert knowledge of MS Office suite (Word, Outlook, PowerPoint, and Excel)
  • Familiarity with legal terminology, processes, and document management systems
  • Excellent organizational and project management skills with the ability to prioritize tasks effectively
  • Strong problem-solving skills and ability to multitask in a fast-paced environment
  • Exceptional attention to detail and accuracy in all aspects of work
  • Outstanding written and verbal communication skills
  • Ability to work independently and collaboratively in a team environment
  • Flexibility to adapt to changing priorities and work well under pressure
  • Discretion in handling confidential and sensitive information
  • Experience with virtual collaboration tools and ability to provide remote support when necessary
  • Proactive, customer-focused approach with a commitment to delivering high-quality support
Additional InformationEqual opportunities statementAt Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.Find out more about our inclusive culture