Assistant Event Project Manager
$ 3,500 - $ 4,500 / month
Checking job availability...
Original
Simplified
Image Engine Pte Ltd
A part of Clarion Events Group (UK headquartered), Image Engine is a leading full-service B2B technology event producer and organiser. Our flagship portfolio – GovWare, supports a global community of cybersecurity experts and practitioners, business leaders, industry innovators and policymakers through delivering innovative content, critical business intelligence sharing and connectivity.
Responsibilities:
- Support the management and delivering of all events including small and medium scaled shows incorporated into the main show.
- Pre-event management including taking detailed briefs, assisting with proposals and constructing budgets and timelines, attending internal and external meetings, and working closely with creative teams, copywriters, printers, audio visual suppliers, external venues and other 3rd party suppliers to ensure projects are executed professionally, on time, and within budget and client expectations.
- Work with Projects and Operations team to ensure that all deliverables are delivered ahead of schedule and to the highest possible standard regardless of size or scale of event. Including the detailed planning of all events with the production of timelines, proposals, project plans and regular communication with the client.
- Coordinate and manage facilities and vendors including but not restricted to venue set up, audio visual requirements, staging, virtual platform, manpower coordination etc., supported by the Projects and Ops team where necessary.
- Support with budget management by ensuring best negotiated rates and delivery of each campaign within budget.
- Management of events on site, troubleshooting, and solution driven to all logistical requirements for the event
- Quality control for all the department’s internal and client facing documentation.
- Reporting to your line manager to critically manage client deadlines and expectations for the project plans.
- Ensuring that all deliverables are delivered ahead of schedule and to the highest possible standard.
- Undertake any other duties aligned with this post as determined by the management, for a more holistic view of conference and exhibition such as;
- Speaker Management
- Registration
- Exhibition Ops
- Conference Ops
- Virtual Platform
Essential Skills:
- Minimum of 4 years’ experience in organising events, agency is preferable.
- Comprehensive understanding of the B2B event management industry.
- Ability to understand event objectives and interpret them to develop an integrated strategy (including good listening and questioning skills).
- Excellent organiser – must have experience in managing multiple events at any one time with the ability to multi-task and prioritise based upon the event requirements.
- The role will involve managing event projects from an end-to-end perspective, therefore candidates will need to understand all aspects to event management from initial briefing to pre-event management, to on-site production and through to analysing the success of event projects.
- Immaculate attention to detail & writing skills – can input information quickly, accurately and thoroughly. Comfortable with proof reading and basic copywriting.
- Financial control - experience of producing client facing budgets and closely of tracking campaign costs.
- Confident and positive attitude – this is a client facing role that needs an enthusiastic and professional person who will be involved in a wide range of marketing/event activities and understands how to liaise and present themselves in front of clients and suppliers within a working environment.
- Excel, Word and PowerPoint literate – a good understanding and experience in working with spreadsheets and creating proposals and presentations in PowerPoint
- Calm under pressure – our working environment gets extremely busy and stressful. The ability to be able to work independently when needed, be forward thinking and use initiative.
- Ability to make reactive decisions confidently and coherently on site at events quickly that are the right decision and articulate to the wider team in a positive way.
- Flexibility to travel and work early mornings and evenings where required.
- Good knowledge and network of local Singapore suppliers and venues
Image Engine Pte Ltd
A part of Clarion Events Group (UK headquartered), Image Engine is a leading full-service B2B technology event producer and organiser. Our flagship portfolio – GovWare, supports a global community of cybersecurity experts and practitioners, business leaders, industry innovators and policymakers through delivering innovative content, critical business intelligence sharing and connectivity.
Responsibilities:
- Support the management and delivering of all events including small and medium scaled shows incorporated into the main show.
- Pre-event management including taking detailed briefs, assisting with proposals and constructing budgets and timelines, attending internal and external meetings, and working closely with creative teams, copywriters, printers, audio visual suppliers, external venues and other 3rd party suppliers to ensure projects are executed professionally, on time, and within budget and client expectations.
- Work with Projects and Operations team to ensure that all deliverables are delivered ahead of schedule and to the highest possible standard regardless of size or scale of event. Including the detailed planning of all events with the production of timelines, proposals, project plans and regular communication with the client.
- Coordinate and manage facilities and vendors including but not restricted to venue set up, audio visual requirements, staging, virtual platform, manpower coordination etc., supported by the Projects and Ops team where necessary.
- Support with budget management by ensuring best negotiated rates and delivery of each campaign within budget.
- Management of events on site, troubleshooting, and solution driven to all logistical requirements for the event
- Quality control for all the department’s internal and client facing documentation.
- Reporting to your line manager to critically manage client deadlines and expectations for the project plans.
- Ensuring that all deliverables are delivered ahead of schedule and to the highest possible standard.
- Undertake any other duties aligned with this post as determined by the management, for a more holistic view of conference and exhibition such as;
- Speaker Management
- Registration
- Exhibition Ops
- Conference Ops
- Virtual Platform
Essential Skills:
- Minimum of 4 years’ experience in organising events, agency is preferable.
- Comprehensive understanding of the B2B event management industry.
- Ability to understand event objectives and interpret them to develop an integrated strategy (including good listening and questioning skills).
- Excellent organiser – must have experience in managing multiple events at any one time with the ability to multi-task and prioritise based upon the event requirements.
- The role will involve managing event projects from an end-to-end perspective, therefore candidates will need to understand all aspects to event management from initial briefing to pre-event management, to on-site production and through to analysing the success of event projects.
- Immaculate attention to detail & writing skills – can input information quickly, accurately and thoroughly. Comfortable with proof reading and basic copywriting.
- Financial control - experience of producing client facing budgets and closely of tracking campaign costs.
- Confident and positive attitude – this is a client facing role that needs an enthusiastic and professional person who will be involved in a wide range of marketing/event activities and understands how to liaise and present themselves in front of clients and suppliers within a working environment.
- Excel, Word and PowerPoint literate – a good understanding and experience in working with spreadsheets and creating proposals and presentations in PowerPoint
- Calm under pressure – our working environment gets extremely busy and stressful. The ability to be able to work independently when needed, be forward thinking and use initiative.
- Ability to make reactive decisions confidently and coherently on site at events quickly that are the right decision and articulate to the wider team in a positive way.
- Flexibility to travel and work early mornings and evenings where required.
- Good knowledge and network of local Singapore suppliers and venues