Receptionist & Administrative Support

ORGANISATION / DIVISION INFORMATION

As the holding company of Singapore’s public healthcare institutions, we are always looking for qualified, passionate individuals who are keen to make a valuable contribution to public healthcare. At MOH Holdings, we believe our employees are our greatest asset and we are dedicated in helping them achieve their full potential through professional development and by providing an environment to develop their leadership skills and competencies.

The Administration Division provides key corporate functions of office service and facility management, office and registry support as well as IT support. These are critical in assuring that the organization can function securely, optimally and productively; as well as ensuring that we have a great workplace for our MOHH employees.

Join us and be part of a team - a uniquely MOHH spirit that propels us forward through every circumstance we face.

Acting Today For Tomorrow: We work pragmatically with the realities of the present, with a mindset that is geared to the needs of the future.

Starting Where You Can: We take a can-do approach to problem-solving, even if it means starting small, because every contribution counts.

Leaving No Job Undone: We take pride in seeing things through. Our high standards mean it’s not just about getting the job done, but getting it done well.

Moving Together as One: Care for all starts within, with us as an organisation. We look out for one another, leaving no on behind as we grow.

SUMMARY OF THE ROLE

We are seeking a highly motivated and professional individual to join our Corporate Administration team as a Receptionist & Administrative Support. This role is the first point of contact for our company, requiring exceptional interpersonal skills and a positive, welcoming demeanor. The successful candidate will manage the front desk, handle incoming communications, and provide crucial administrative support to various departments, ensuring the smooth and efficient operation of our office.

JOB RESPONSIBILITIES

Reception Duties:

• Greet and welcome visitors, ensuring they are comfortable and directed appropriately.
• Manage visitors/ Direct visitors to correct meeting rooms.
• Answer and direct incoming calls, handling inquiries with professionalism and efficiency.
• Manage incoming and outgoing mail and courier services.
• Maintain the tidiness and organization of the reception area.
• Ensure the reception area is well-stocked with necessary supplies.

Administrative Support:

• Provide general administrative support.
• Schedule meetings and manage Boardroom and Event Space bookings.
• Provide basic troubleshooting for Audio-Visual equipment within the Boardroom.
• Assist with Administrative arrangements and reports.
• Maintain office supplies inventory and place orders as needed.
• Assist with organizing company events and meetings.
• Support other administrative tasks as assigned, including data entry and report generation.

Other Duties:

• Always maintain a professional and presentable appearance.
• Adhere to company policies and procedures.
• Contribute to a positive and collaborative work environment.

JOB REQUIREMENTS

Education Requirement(s):

• Minimum Diploma or equivalent in Business Administration or a related field.

Key Qualities:

• Excellent communication skills, both written and verbal, with a strong command of English. Additional language proficiency is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Exceptional interpersonal skills and a customer-centric approach.
• Ability to work independently and as part of a team.
• Positive attitude, professional demeanor, and strong work ethic.
• Meticulous attention to detail and accuracy.

Years of Experience Required:

• Proven experience as a receptionist and/or administrative assistant, preferably in a fast-paced corporate environment.

A Sneak Peek into What You Can Expect to Learn:

Team Environment: Work in an environment that encourages teamwork, open communication, and shared success.

Skills Enhancement: Engage in continuous learning and personal growth through workshops, seminars and internal cross-team sharing.

ORGANISATION / DIVISION INFORMATION

As the holding company of Singapore’s public healthcare institutions, we are always looking for qualified, passionate individuals who are keen to make a valuable contribution to public healthcare. At MOH Holdings, we believe our employees are our greatest asset and we are dedicated in helping them achieve their full potential through professional development and by providing an environment to develop their leadership skills and competencies.

The Administration Division provides key corporate functions of office service and facility management, office and registry support as well as IT support. These are critical in assuring that the organization can function securely, optimally and productively; as well as ensuring that we have a great workplace for our MOHH employees.

Join us and be part of a team - a uniquely MOHH spirit that propels us forward through every circumstance we face.

Acting Today For Tomorrow: We work pragmatically with the realities of the present, with a mindset that is geared to the needs of the future.

Starting Where You Can: We take a can-do approach to problem-solving, even if it means starting small, because every contribution counts.

Leaving No Job Undone: We take pride in seeing things through. Our high standards mean it’s not just about getting the job done, but getting it done well.

Moving Together as One: Care for all starts within, with us as an organisation. We look out for one another, leaving no on behind as we grow.

SUMMARY OF THE ROLE

We are seeking a highly motivated and professional individual to join our Corporate Administration team as a Receptionist & Administrative Support. This role is the first point of contact for our company, requiring exceptional interpersonal skills and a positive, welcoming demeanor. The successful candidate will manage the front desk, handle incoming communications, and provide crucial administrative support to various departments, ensuring the smooth and efficient operation of our office.

JOB RESPONSIBILITIES

Reception Duties:

• Greet and welcome visitors, ensuring they are comfortable and directed appropriately.
• Manage visitors/ Direct visitors to correct meeting rooms.
• Answer and direct incoming calls, handling inquiries with professionalism and efficiency.
• Manage incoming and outgoing mail and courier services.
• Maintain the tidiness and organization of the reception area.
• Ensure the reception area is well-stocked with necessary supplies.

Administrative Support:

• Provide general administrative support.
• Schedule meetings and manage Boardroom and Event Space bookings.
• Provide basic troubleshooting for Audio-Visual equipment within the Boardroom.
• Assist with Administrative arrangements and reports.
• Maintain office supplies inventory and place orders as needed.
• Assist with organizing company events and meetings.
• Support other administrative tasks as assigned, including data entry and report generation.

Other Duties:

• Always maintain a professional and presentable appearance.
• Adhere to company policies and procedures.
• Contribute to a positive and collaborative work environment.

JOB REQUIREMENTS

Education Requirement(s):

• Minimum Diploma or equivalent in Business Administration or a related field.

Key Qualities:

• Excellent communication skills, both written and verbal, with a strong command of English. Additional language proficiency is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Exceptional interpersonal skills and a customer-centric approach.
• Ability to work independently and as part of a team.
• Positive attitude, professional demeanor, and strong work ethic.
• Meticulous attention to detail and accuracy.

Years of Experience Required:

• Proven experience as a receptionist and/or administrative assistant, preferably in a fast-paced corporate environment.

A Sneak Peek into What You Can Expect to Learn:

Team Environment: Work in an environment that encourages teamwork, open communication, and shared success.

Skills Enhancement: Engage in continuous learning and personal growth through workshops, seminars and internal cross-team sharing.