Secretary and Admin Support, Singapore
Salary undisclosed
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Description
What you will do
You will be responsible for providing secretarial support to Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters. In addition, your responsibilities include:
Key Responsibilities
Alvarez & Marsal established its Southeast Asia and Australia presence in 2017 and has in the last 3 years scaled up rapidly across the region, with 8 offices now in Singapore (HQ), Sydney, Melbourne, Perth, Brisbane, Kuala Lumpur, Jakarta and Ho Chi Minh City; these are complemented by our offices in North Asia in Greater China (Hong Kong, Shanghai and Beijing), Korea (Seoul) and India (Mumbai, Bengaluru, New Delhi). Our experienced team has an average of more than 15 years’ experience and combines top-tiers consultants and C-level executives from different industries and is led by Utsav Garg, Managing Director and Head, Southeast Asia and Australia. Our clients include private equity firms as well as well-known local and multinational corporations across Southeast Asia and Australia.
Diversity & Inclusion
A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
Equal Opportunity Employer
It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.
Unsolicited Resumes from Third-Party Recruiters
Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
What you will do
You will be responsible for providing secretarial support to Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters. In addition, your responsibilities include:
Key Responsibilities
- Executive Calendar Management: Proactively manage and optimize the calendars of our Managing Directors, ensuring efficient scheduling and prioritization of appointments.
- Comprehensive Travel Coordination: Manage all travel arrangements, including visa applications, flight bookings, and accommodation reservations, adhering to current travel policies and protocols.
- Meeting and Event Coordination: Seamlessly organize and coordinate internal and external meetings, both on-site and virtually, ensuring smooth execution and effective communication.
- Expense Management: Accurately and promptly process expense claims through the company's system, maintaining meticulous records and ensuring timely submission.
- Contact Database Management: Develop and maintain a comprehensive contact database for our Managing Directors, including accurate scanning and entry of business card details and regular updates.
- Regional Executive Assistant Collaboration: Collaborate effectively with Executive Assistants across the region, providing mutual support and ensuring seamless coverage during periods of absence.
- General Office Administration: Manage day-to-day office administrative tasks, including processing incoming and outgoing mail and parcels, coordinating courier services, and handling dispatch arrangements.
- Ad Hoc Administrative Support for Projects: Provide flexible and responsive administrative support as required and participate in projects and events, contributing to the overall efficiency and effectiveness of the team.
- Diploma qualification with a minimum of three (3) years of proven experience in a similar executive support role.
- Demonstrated ability to be meticulous, independent, and adept at multitasking, with exceptional organizational and time-management skills.
- A collaborative team player with a proactive, "can-do" attitude and a strong commitment to achieving results.
- Integrity – Never let financial gain compromise integrity.
- Quality – Always value quality people and quality work.
- Objectivity – Do your homework before you form conclusions.
- Fun – Like what you do and with whom you do it.
- Personal Reward – Perform interesting work with interesting people and achieve results that matter.
- Inclusive Diversity – Embrace diversity, foster inclusiveness and reward merit.
Alvarez & Marsal established its Southeast Asia and Australia presence in 2017 and has in the last 3 years scaled up rapidly across the region, with 8 offices now in Singapore (HQ), Sydney, Melbourne, Perth, Brisbane, Kuala Lumpur, Jakarta and Ho Chi Minh City; these are complemented by our offices in North Asia in Greater China (Hong Kong, Shanghai and Beijing), Korea (Seoul) and India (Mumbai, Bengaluru, New Delhi). Our experienced team has an average of more than 15 years’ experience and combines top-tiers consultants and C-level executives from different industries and is led by Utsav Garg, Managing Director and Head, Southeast Asia and Australia. Our clients include private equity firms as well as well-known local and multinational corporations across Southeast Asia and Australia.
Diversity & Inclusion
A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
Equal Opportunity Employer
It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.
Unsolicited Resumes from Third-Party Recruiters
Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
Description
What you will do
You will be responsible for providing secretarial support to Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters. In addition, your responsibilities include:
Key Responsibilities
Alvarez & Marsal established its Southeast Asia and Australia presence in 2017 and has in the last 3 years scaled up rapidly across the region, with 8 offices now in Singapore (HQ), Sydney, Melbourne, Perth, Brisbane, Kuala Lumpur, Jakarta and Ho Chi Minh City; these are complemented by our offices in North Asia in Greater China (Hong Kong, Shanghai and Beijing), Korea (Seoul) and India (Mumbai, Bengaluru, New Delhi). Our experienced team has an average of more than 15 years’ experience and combines top-tiers consultants and C-level executives from different industries and is led by Utsav Garg, Managing Director and Head, Southeast Asia and Australia. Our clients include private equity firms as well as well-known local and multinational corporations across Southeast Asia and Australia.
Diversity & Inclusion
A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
Equal Opportunity Employer
It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.
Unsolicited Resumes from Third-Party Recruiters
Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
What you will do
You will be responsible for providing secretarial support to Managing Directors (MDs) assigned to you as well as providing general office support. The successful incumbent must be able to work independently, under tight deadlines and handle a wide variety of administrative matters. In addition, your responsibilities include:
Key Responsibilities
- Executive Calendar Management: Proactively manage and optimize the calendars of our Managing Directors, ensuring efficient scheduling and prioritization of appointments.
- Comprehensive Travel Coordination: Manage all travel arrangements, including visa applications, flight bookings, and accommodation reservations, adhering to current travel policies and protocols.
- Meeting and Event Coordination: Seamlessly organize and coordinate internal and external meetings, both on-site and virtually, ensuring smooth execution and effective communication.
- Expense Management: Accurately and promptly process expense claims through the company's system, maintaining meticulous records and ensuring timely submission.
- Contact Database Management: Develop and maintain a comprehensive contact database for our Managing Directors, including accurate scanning and entry of business card details and regular updates.
- Regional Executive Assistant Collaboration: Collaborate effectively with Executive Assistants across the region, providing mutual support and ensuring seamless coverage during periods of absence.
- General Office Administration: Manage day-to-day office administrative tasks, including processing incoming and outgoing mail and parcels, coordinating courier services, and handling dispatch arrangements.
- Ad Hoc Administrative Support for Projects: Provide flexible and responsive administrative support as required and participate in projects and events, contributing to the overall efficiency and effectiveness of the team.
- Diploma qualification with a minimum of three (3) years of proven experience in a similar executive support role.
- Demonstrated ability to be meticulous, independent, and adept at multitasking, with exceptional organizational and time-management skills.
- A collaborative team player with a proactive, "can-do" attitude and a strong commitment to achieving results.
- Integrity – Never let financial gain compromise integrity.
- Quality – Always value quality people and quality work.
- Objectivity – Do your homework before you form conclusions.
- Fun – Like what you do and with whom you do it.
- Personal Reward – Perform interesting work with interesting people and achieve results that matter.
- Inclusive Diversity – Embrace diversity, foster inclusiveness and reward merit.
Alvarez & Marsal established its Southeast Asia and Australia presence in 2017 and has in the last 3 years scaled up rapidly across the region, with 8 offices now in Singapore (HQ), Sydney, Melbourne, Perth, Brisbane, Kuala Lumpur, Jakarta and Ho Chi Minh City; these are complemented by our offices in North Asia in Greater China (Hong Kong, Shanghai and Beijing), Korea (Seoul) and India (Mumbai, Bengaluru, New Delhi). Our experienced team has an average of more than 15 years’ experience and combines top-tiers consultants and C-level executives from different industries and is led by Utsav Garg, Managing Director and Head, Southeast Asia and Australia. Our clients include private equity firms as well as well-known local and multinational corporations across Southeast Asia and Australia.
Diversity & Inclusion
A&M’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.
Equal Opportunity Employer
It is Alvarez & Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here.
Unsolicited Resumes from Third-Party Recruiters
Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.