What the role is:You will be supporting the Project and Facilities Management Team as a Manager/ Assistant Manager, Infrastructure & Sustainability (1-year Temp)What you will be working on:1) Management of Project and Maintenance's documentation - File and monitor drawings/recordings and prepare them for archival. 2) Administration of Maintenance Contracts - Monitor facilities maintenance contracts and ensure that services are completed as scheduled. - Liaise with users and contractors for maintenance services at HSA premises - Create and maintain a master list for approved Contract Variations (CV) for term contracts. - Prepare contract variation document for approval when necessary 3) Management of authority licenses - ensure all licences are renewed before the due date. 4) Support digitisation process, including: - Review the list of records to ensure the retention schedule and disposition action is correctly tagged - Perform quality checks of digitised records and coordinate with vendor for the reworks - Handle records disposal processes (e.g. segregation of records by their processes, maintain accurate inventory list, witnessing the disposal process) - Lifting and moving of records (in cartons) are required, with adherence to proper ergonomic practices and safety guidelines. 5) Review the list of records to ensure the retention schedule and disposition action is correctly taggedWhat we are looking for:- At least 3 years of working experience with good knowledge in facilities management / office administration - Proficient in MS Words, Excel, PowerPoint and other relevant computer skills. - Good verbal, written communication, and interpersonal skills. - Attention to details. - Able to multi-task and work independently.About Health Sciences Authority:The Health Sciences Authority (HSA) applies medical, pharmaceutical and scientific expertise through its three professional groups, Health Products Regulation, Blood Services and Applied Sciences, to protect and advance national health and safety. HSA is a multidisciplinary authority. It serves as the national regulator for health products, ensuring they are wisely regulated to meet standards of safety, quality and efficacy. As the national blood service, it is responsible for providing a safe and adequate blood supply. It also applies specialised scientific, forensic, investigative and analytical capabilities in serving the administration of justice. For more details, visit http://www.hsa.gov.sg/. For more updates on public health and safety matters, follow us on Twitter at www.twitter.com/HSAsg and LinkedIn at https://sg.linkedin.com/company/health-sciences-authority.
What the role is:You will be supporting the Project and Facilities Management Team as a Manager/ Assistant Manager, Infrastructure & Sustainability (1-year Temp)What you will be working on:1) Management of Project and Maintenance's documentation - File and monitor drawings/recordings and prepare them for archival. 2) Administration of Maintenance Contracts - Monitor facilities maintenance contracts and ensure that services are completed as scheduled. - Liaise with users and contractors for maintenance services at HSA premises - Create and maintain a master list for approved Contract Variations (CV) for term contracts. - Prepare contract variation document for approval when necessary 3) Management of authority licenses - ensure all licences are renewed before the due date. 4) Support digitisation process, including: - Review the list of records to ensure the retention schedule and disposition action is correctly tagged - Perform quality checks of digitised records and coordinate with vendor for the reworks - Handle records disposal processes (e.g. segregation of records by their processes, maintain accurate inventory list, witnessing the disposal process) - Lifting and moving of records (in cartons) are required, with adherence to proper ergonomic practices and safety guidelines. 5) Review the list of records to ensure the retention schedule and disposition action is correctly taggedWhat we are looking for:- At least 3 years of working experience with good knowledge in facilities management / office administration - Proficient in MS Words, Excel, PowerPoint and other relevant computer skills. - Good verbal, written communication, and interpersonal skills. - Attention to details. - Able to multi-task and work independently.About Health Sciences Authority:The Health Sciences Authority (HSA) applies medical, pharmaceutical and scientific expertise through its three professional groups, Health Products Regulation, Blood Services and Applied Sciences, to protect and advance national health and safety. HSA is a multidisciplinary authority. It serves as the national regulator for health products, ensuring they are wisely regulated to meet standards of safety, quality and efficacy. As the national blood service, it is responsible for providing a safe and adequate blood supply. It also applies specialised scientific, forensic, investigative and analytical capabilities in serving the administration of justice. For more details, visit http://www.hsa.gov.sg/. For more updates on public health and safety matters, follow us on Twitter at www.twitter.com/HSAsg and LinkedIn at https://sg.linkedin.com/company/health-sciences-authority.
