3 months Contract to Perm Executive Assistant (Secretary) #HZTT
Location (Nearest MRT):
- one-north
Working Hours:
- Office hours, 5 day work week
Job details:
- Calendar Management & Meeting Coordination
- Manage calendar, including scheduling of appointments and meetings.
- Coordinate with internal and external parties to ensure all meeting arrangements are in place.
- Arrange for meeting facilities, equipment, and any other logistical needs.
- Prepare meeting materials, disseminate meeting agendas and relevant documents, and write meeting minutes.
- Communication and Correspondence
- Screen and manage phone calls, emails, and other forms.
- Draft, edit, and proofread emails, memos, reports, and other documents as requested.
- Ensure timely and accurate dissemination of information to relevant parties.
- Information Management
- Keep confidential files, documents, and records organized and accessible in a proper filing system
- Conduct research, collect data, and prepare reports as required.
- Handle sensitive information with utmost discretion and confidentiality.
- Stakeholder Liaison
- Establish and maintain positive working relationships with internal and external stakeholders.
- Act as a go-between.
- Others
- Manage business travel and accommodation arrangements.
- Manage all claims (e.g., business travel claims, expenses and medical).
- Participate in ad-hoc projects or duties as assigned.
- Office Administrative & Event Planning
- Assist in the planning and execution of departmental events such as bonding activities charity carnival, office relocation etc.
- Procurement and Management of office supplies, including fixed assets (e.g., laptops), office equipment and inventory such as stationery.
- Oversee daily HR office adminstration including work-desk planning, housekeeping and workplace safety and health.
- Assist with any other office administrative duties.
Job requirements:
- Diploma in Business Studies/Administration/Management or Private Secretariat Certificate or related fields
- Minimum 5 years of secretarial experience to Senior Management or in a similar role
- Proficiency in Microsoft Office
- Strong interpersonal skills with the ability to work as part of a team and independently, cross-functional collaboration and stakeholder management
- Meticulous, resourceful, and pro-active
- Excellent organizational skills, ability to multi-task and forward-thinking
- Excellent verbal and written communication skills
Interested candidates, kindly send a copy of your resume to: [email protected]
Jessica Fong Zhi Tong [R1879124]
Email Address: [email protected]
Recruit Express Pte Ltd
EA Licence No: 99C4599
Location (Nearest MRT):
- one-north
Working Hours:
- Office hours, 5 day work week
Job details:
- Calendar Management & Meeting Coordination
- Manage calendar, including scheduling of appointments and meetings.
- Coordinate with internal and external parties to ensure all meeting arrangements are in place.
- Arrange for meeting facilities, equipment, and any other logistical needs.
- Prepare meeting materials, disseminate meeting agendas and relevant documents, and write meeting minutes.
- Communication and Correspondence
- Screen and manage phone calls, emails, and other forms.
- Draft, edit, and proofread emails, memos, reports, and other documents as requested.
- Ensure timely and accurate dissemination of information to relevant parties.
- Information Management
- Keep confidential files, documents, and records organized and accessible in a proper filing system
- Conduct research, collect data, and prepare reports as required.
- Handle sensitive information with utmost discretion and confidentiality.
- Stakeholder Liaison
- Establish and maintain positive working relationships with internal and external stakeholders.
- Act as a go-between.
- Others
- Manage business travel and accommodation arrangements.
- Manage all claims (e.g., business travel claims, expenses and medical).
- Participate in ad-hoc projects or duties as assigned.
- Office Administrative & Event Planning
- Assist in the planning and execution of departmental events such as bonding activities charity carnival, office relocation etc.
- Procurement and Management of office supplies, including fixed assets (e.g., laptops), office equipment and inventory such as stationery.
- Oversee daily HR office adminstration including work-desk planning, housekeeping and workplace safety and health.
- Assist with any other office administrative duties.
Job requirements:
- Diploma in Business Studies/Administration/Management or Private Secretariat Certificate or related fields
- Minimum 5 years of secretarial experience to Senior Management or in a similar role
- Proficiency in Microsoft Office
- Strong interpersonal skills with the ability to work as part of a team and independently, cross-functional collaboration and stakeholder management
- Meticulous, resourceful, and pro-active
- Excellent organizational skills, ability to multi-task and forward-thinking
- Excellent verbal and written communication skills
Interested candidates, kindly send a copy of your resume to: [email protected]
Jessica Fong Zhi Tong [R1879124]
Email Address: [email protected]
Recruit Express Pte Ltd
EA Licence No: 99C4599