Epicareer Might not Working Properly
Learn More
S

Admin Assistant

$ 2,000 - $ 3,000 / month

Checking job availability...

Original
Simplified

The Administrative Support Specialist will be responsible for a wide range of essential administrative tasks that support the efficient operation of the company. This position requires a proactive, organized, and detail-oriented individual who can handle various responsibilities, including processing receipts and claims, invoicing clients, sourcing new vendors or systems, scheduling appointments, and assisting with the marketing calendar.

Key Responsibilities:

Receipt Claims and Expense Management.

  • Process and manage receipts and claims submitted by employees or vendors, ensuring all documentation is complete and accurate.
  • Work with the finance team to ensure timely approvals and payments.

Invoice Management:

  • Prepare and send invoices to clients based on service agreements, contracts, or completed projects.
  • Follow up on outstanding invoices to ensure timely payments.
  • Ensure invoices are compliant with company policies and client specifications.

HR Management:

  • Manage recruitment processes, including job postings, interviewing, and onboarding new employees.
  • Administer employee benefits, payroll, and performance management systems.
  • Ensure compliance with labor laws and company policies, and handle employee relations issues.

Marketing Calendar Support:

  • Assist the marketing team by coordinating and maintaining the marketing calendar.
  • Track deadlines for campaigns, content creation, and other marketing activities.

General Administrative Support:

  • Monitor and assign work tasks to team members, providing regular progress updates and remarks to ensure smooth workflow.
  • Design and update presentation slides for business owners, highlighting key activities and recent developments.
  • Coordinate meetings, manage schedules, and facilitate communication between teams and stakeholders to ensure efficiency.

Skills:

  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively in a team environment.
  • Attention to detail and problem-solving abilities.
  • Ability to handle confidential information with discretion.

Working Conditions:

  • Full-time position (44 hours/week excluding break).
  • Occasional travel may be required for vendor meetings or events.

Job Type: Full-time

Pay: $2,000.00 - $3,000.00 per month

Benefits:

  • Flexible schedule
  • Gym membership

Schedule:

  • Monday to Friday
  • Weekend availability

Experience:

  • Microsoft Office: 1 year (Preferred)

Work Location: Hybrid remote in Singapore 738343