Admin Executive

• Flexible hours available
• 1 year of relevant work experience required for this role
• Work visa can be provided for this role
• Expected salary: $2,000 - $2,800 per month

Job Description: HR Assistant / Executive

HR Functions:

• Assist in the recruitment and hiring process for direct employees.

• Prepare and monitor work permits (new and renewal) for direct employees

• Draft and issue employment-related letters, including employment offers, salary adjustments, increments, and promotions.

• Update and maintain the foreign workers levy report.

• Process payroll for direct workers.

• Handle income tax submissions for direct foreign workers

• Maintain both hard copy and digital personal files for direct employees.

• Apply leave, scan medical certificates, and update leave records in the InfoTech system on behalf of staff

• Monitor staff attendance in the InfoTech system and ensure records are up to date.

• Assist in the staff onboarding process, including issuing door access cards and uniforms

• Conduct employment contract briefings for direct workers.

• Facilitate bank account openings for direct workers.

• Coordinate courses such as BCA CoreTrade training and CSOC courses.

• Update the training matrix for customer audits.

• Maintain effective communication with workers.

General Administrative Duties:

• Maintain foreign workers' passport records and remind them of renewals nearing expiry.

• Process employees’ medical claims.

• Assist in organizing company events, including sourcing and obtaining necessary approvals.

• Support staff housing-related matters.

• Coordinate flight bookings for direct workers on home leave and repatriation.

• Update and maintain the monthly staff contact list.

• Manage the MHC system, including issuing MHC cards to staff and downloading invoices.

• Monitor and manage stock levels of uniforms.

• Check and replenish factory cleaning supplies.

• Perform any other assigned duties as required.