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Executive Assistant (CHI Grants & Innovation Office)
Salary undisclosed
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- Administrative Support: Provide administrative support, including managing purchase requisitions, maintaining databases, and processing claims to ensure smooth departmental operations.
- Meetings Coordination: Organise and facilitate internal and external meetings, ensuring all logistics are handled, from scheduling to preparation of meeting rooms and sending of programme agenda to attendees, to foster effective communication.
- Events Management: Collaborate with project teams to coordinate learning platforms and events, ensuring participant satisfaction and seamless execution of activities.
- Databases Management: Maintain and update essential databases for record-keeping and knowledge management, contributing to the department's efficiency.
- Content Curation: Support the aggregation and curation of content for our national Knowledge Management system, ensuring relevance and accuracy in published materials.
- Minimum diploma holder with 2 - 3 years of relevant experience
- Resourceful, proactive and results-oriented mindset, with a commitment to completing tasks assigned efficiently and effectively
- Strong organisational and time management skills with a keen attention to details and ability to prioritise workload managing and completing multiple tasks in a timely fashion
- Possess excellent interpersonal and communications skills, both verbal and writtin, with positive aptitude and ability to build rapport as well as maintain good relationships with diverse stakeholders
- Proficient in Microsoft Office applications (i.e. Word, Excel and PowerPoint)
- Comfortable working independently and in a team
- Prior administrative experience in healthcare is preferred, but not a must
- Administrative Support: Provide administrative support, including managing purchase requisitions, maintaining databases, and processing claims to ensure smooth departmental operations.
- Meetings Coordination: Organise and facilitate internal and external meetings, ensuring all logistics are handled, from scheduling to preparation of meeting rooms and sending of programme agenda to attendees, to foster effective communication.
- Events Management: Collaborate with project teams to coordinate learning platforms and events, ensuring participant satisfaction and seamless execution of activities.
- Databases Management: Maintain and update essential databases for record-keeping and knowledge management, contributing to the department's efficiency.
- Content Curation: Support the aggregation and curation of content for our national Knowledge Management system, ensuring relevance and accuracy in published materials.
- Minimum diploma holder with 2 - 3 years of relevant experience
- Resourceful, proactive and results-oriented mindset, with a commitment to completing tasks assigned efficiently and effectively
- Strong organisational and time management skills with a keen attention to details and ability to prioritise workload managing and completing multiple tasks in a timely fashion
- Possess excellent interpersonal and communications skills, both verbal and writtin, with positive aptitude and ability to build rapport as well as maintain good relationships with diverse stakeholders
- Proficient in Microsoft Office applications (i.e. Word, Excel and PowerPoint)
- Comfortable working independently and in a team
- Prior administrative experience in healthcare is preferred, but not a must