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- Manage front-desk duties such as handling phone calls, welcoming visitors, providing courier services, and processing mails
- Ordering office stationery, business namecard, pantry supplies, and maintaining pantry/office equipment
- Ensure the tidiness and cleanliness of the workplaces at all times
- Lease, maintain, manage rental agreements and provide local services for expats
- Assist with business travel arrangements and negotiate corporate rates
- Communicate with building management and vendors regarding company operations and staff inquiries
- Streamline and optimize operational processes to improve efficiency
- Prepare administrative expenditure reports and submit invoices for payment processing
- Provide support for company meetings and assist with the organization and preparation of company events
- Communicate and collaborate closely with internal departments, including department heads and management, to ensure smooth operations
- Other ad hoc duties as and when necessary
- Diploma or Bachelor's Degree holder
- Attention to detail and good problem-solving skills, have strong sense of teamwork and service orientation
- Strong time management and multitasking abilities, particularly in fast-paced work environments
- Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment
- Self-driven individual and able to work independently with minimal supervision
- Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative
- Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Microsoft Teams), prior experience in Lark is an added advantage
- Manage front-desk duties such as handling phone calls, welcoming visitors, providing courier services, and processing mails
- Ordering office stationery, business namecard, pantry supplies, and maintaining pantry/office equipment
- Ensure the tidiness and cleanliness of the workplaces at all times
- Lease, maintain, manage rental agreements and provide local services for expats
- Assist with business travel arrangements and negotiate corporate rates
- Communicate with building management and vendors regarding company operations and staff inquiries
- Streamline and optimize operational processes to improve efficiency
- Prepare administrative expenditure reports and submit invoices for payment processing
- Provide support for company meetings and assist with the organization and preparation of company events
- Communicate and collaborate closely with internal departments, including department heads and management, to ensure smooth operations
- Other ad hoc duties as and when necessary
- Diploma or Bachelor's Degree holder
- Attention to detail and good problem-solving skills, have strong sense of teamwork and service orientation
- Strong time management and multitasking abilities, particularly in fast-paced work environments
- Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment
- Self-driven individual and able to work independently with minimal supervision
- Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative
- Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Microsoft Teams), prior experience in Lark is an added advantage