Checking job availability...
Original
Simplified
- Support key members of our Singapore office
- Support visiting Executives and VP's
- Front of house and first point of contact for internal and external visitors to the Singapore office
- Co-ordination of travel - Domestic and International
- Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
- Provide Office Management administrative support, eg: arrange and book tradespersons; liaise with contract office cleaners as needed, update telephone lists and directories, update floor plans, organise catering and events, together with any other tasks as requested.
- Minute taking
- Preparing documents/presentations - formatting, printing, binding as needed
- Preparing expense reconciliation (using WorkDay)
- Oversee all facilities maintenance and other projects for office improvement.
- Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
- Coordinate efforts with other departments including HR, Recruitment and IT
- 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment.
- Advanced skills in Microsoft Office; Outlook and established applications.
- Skills in Office 365 and WorkDay would be desirable.
- Skills in Office 365 and WorkDay would be desirable.
- Support key members of our Singapore office
- Support visiting Executives and VP's
- Front of house and first point of contact for internal and external visitors to the Singapore office
- Co-ordination of travel - Domestic and International
- Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
- Provide Office Management administrative support, eg: arrange and book tradespersons; liaise with contract office cleaners as needed, update telephone lists and directories, update floor plans, organise catering and events, together with any other tasks as requested.
- Minute taking
- Preparing documents/presentations - formatting, printing, binding as needed
- Preparing expense reconciliation (using WorkDay)
- Oversee all facilities maintenance and other projects for office improvement.
- Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
- Coordinate efforts with other departments including HR, Recruitment and IT
- 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment.
- Advanced skills in Microsoft Office; Outlook and established applications.
- Skills in Office 365 and WorkDay would be desirable.
- Skills in Office 365 and WorkDay would be desirable.