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Jobs or company...

Holiday Inn Express & Suites Singapore Novena - Accounts Supervisor

Salary undisclosed
Checking job availability...
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Simplified
Job Description: What's the job?The Accounts Supervisor supports the Hotel in optimising its financial transactions and systems. He/she is responsible in liaising with vendors/suppliers on correspondences relating to payment matters, strengthen and grow relationships with vendors/suppliers through timely payments. The Accounts Supervisor also assist in streamlining and improving the accounts payable process.Your day-to-dayGeneral Cashier Function
  • Daily banking involving reconciling cash collection against Daily Cash Summary and balancing cash collection.
  • Process petty cash as required on a biweekly basis and forward to Finance and Business Support Manager for reimbursement.
  • Ensure Banking is done weekly with Assistant Security Manager.
  • Prepare over and under cash collection and balancing on daily basis.
  • Issue and return house bank contracts as required and prepare house bank accounts summary monthly.
  • Process due back daily.
  • Liaise with various departments on cashiering operation.
  • Count cash balance for laundry washer and dryer
Accounts Payable Function
  • Maintain New Users/ update of user profile in Purchase Plus+
  • Assist with creation of new vendor and acquiring new credit facilities
  • Prepare and maintain Purchase Plus cheat sheet for the BSC AP.
  • Create and maintain buy list for all departments.
  • Ensure new items are key-in to Purchase Plus within 3 working days.
  • Ensure all purchases are in line with the hotel purchasing policy and Delegation of Authority.
  • Ensure that all Hotel POs (except for Market List POs), issued to suppliers & contractors, etc. are duly approved by Finance and Business Support Manager or General Manager.
  • Work closely with related departments to ensure all invoices have the appropriate documentation attached and approvals prior to processing.
  • Document and ensure that all paperwork / information related to order supply, forms, and other resources are readily available.
  • Match invoices, DOs, POs and PRs, reject unauthorised merchandise and clarify, if needed upon receipt of deliveries.
  • Ensure Invoices are duly stamped and signed by user department.
  • Complete Goods Receive (GR) data entries daily and submit receiving reports to BSC.
  • Coordinate deliveries with vendors and ensure driveway is clear during peak hours.
  • Scan and forward all documents (Invoices/DO/SO, etc) to BSC team after putting coding on a timely basis.
  • Flag out missing Credit Note/ Invoices, if any.
  • Collate vendors/suppliers' documentation for payment processing
  • Run Giro payment / electronic fund transfer for approval on a monthly/weekly basis.
  • Perform Statement of Account reconciliation
  • Participate and assist with the month-end inventory process.
  • Assist in invoice posting and payments and month end accruals.
  • Maintain a filing system for account payable records.
  • Respond to and resolve vendors/suppliers' and other accounts queries.
  • Maintain the batch register and balance daily to general ledger.
  • Generate vendors/suppliers' aging report and ensure it balance with General ledger.
  • Ensure all controls are in compliance with internal/external audit requirements.
  • Perform weekly bank reconciliation with BSC team
  • Assist in coordinating the preparation of the departmental annual budget.
  • Support implementation of projects
  • Other duties assigned by Finance and Business Support Manager.
What we need from you
  • Diploma in Accountancy or equivalent
  • Minimum 1 to 2 years of experience in an accounting function
  • Ability to work with shared service is an added advantage
  • Must be detailed and meticulous
  • Must be proficient in written and spoken English
Job Description: What's the job?The Accounts Supervisor supports the Hotel in optimising its financial transactions and systems. He/she is responsible in liaising with vendors/suppliers on correspondences relating to payment matters, strengthen and grow relationships with vendors/suppliers through timely payments. The Accounts Supervisor also assist in streamlining and improving the accounts payable process.Your day-to-dayGeneral Cashier Function
  • Daily banking involving reconciling cash collection against Daily Cash Summary and balancing cash collection.
  • Process petty cash as required on a biweekly basis and forward to Finance and Business Support Manager for reimbursement.
  • Ensure Banking is done weekly with Assistant Security Manager.
  • Prepare over and under cash collection and balancing on daily basis.
  • Issue and return house bank contracts as required and prepare house bank accounts summary monthly.
  • Process due back daily.
  • Liaise with various departments on cashiering operation.
  • Count cash balance for laundry washer and dryer
Accounts Payable Function
  • Maintain New Users/ update of user profile in Purchase Plus+
  • Assist with creation of new vendor and acquiring new credit facilities
  • Prepare and maintain Purchase Plus cheat sheet for the BSC AP.
  • Create and maintain buy list for all departments.
  • Ensure new items are key-in to Purchase Plus within 3 working days.
  • Ensure all purchases are in line with the hotel purchasing policy and Delegation of Authority.
  • Ensure that all Hotel POs (except for Market List POs), issued to suppliers & contractors, etc. are duly approved by Finance and Business Support Manager or General Manager.
  • Work closely with related departments to ensure all invoices have the appropriate documentation attached and approvals prior to processing.
  • Document and ensure that all paperwork / information related to order supply, forms, and other resources are readily available.
  • Match invoices, DOs, POs and PRs, reject unauthorised merchandise and clarify, if needed upon receipt of deliveries.
  • Ensure Invoices are duly stamped and signed by user department.
  • Complete Goods Receive (GR) data entries daily and submit receiving reports to BSC.
  • Coordinate deliveries with vendors and ensure driveway is clear during peak hours.
  • Scan and forward all documents (Invoices/DO/SO, etc) to BSC team after putting coding on a timely basis.
  • Flag out missing Credit Note/ Invoices, if any.
  • Collate vendors/suppliers' documentation for payment processing
  • Run Giro payment / electronic fund transfer for approval on a monthly/weekly basis.
  • Perform Statement of Account reconciliation
  • Participate and assist with the month-end inventory process.
  • Assist in invoice posting and payments and month end accruals.
  • Maintain a filing system for account payable records.
  • Respond to and resolve vendors/suppliers' and other accounts queries.
  • Maintain the batch register and balance daily to general ledger.
  • Generate vendors/suppliers' aging report and ensure it balance with General ledger.
  • Ensure all controls are in compliance with internal/external audit requirements.
  • Perform weekly bank reconciliation with BSC team
  • Assist in coordinating the preparation of the departmental annual budget.
  • Support implementation of projects
  • Other duties assigned by Finance and Business Support Manager.
What we need from you
  • Diploma in Accountancy or equivalent
  • Minimum 1 to 2 years of experience in an accounting function
  • Ability to work with shared service is an added advantage
  • Must be detailed and meticulous
  • Must be proficient in written and spoken English