Executive Secretary

Responsibilities

• Manage calendar of appointments and schedule, prioritize tasks, and effectively help to manage the executives’ time.
• Handle all correspondence including emails, phone calls, inquiries, etc.
• Coordinate Travel arrangements including planning and organizing travel itineraries, etc.
• Prepare letters, reports, presentations and other documents as required.
• Organize and oversee meetings, including setting up, facilitating, proposing agendas, taking minutes, and following up on action items.
• Managing special projects or initiatives, executing project-related tasks, etc
• Demonstrate the ability to handle confidential matters with discretion and maintain trust is crucial.
• Maintaining and organize records, files, and documents in a systematic manner.

Requirements

• At least a Diploma in Business Administration or related discipline.
• With minimum 2-3 years of working experience supporting a team or senior executive.
• With strong organizational and excellent communication skills.
• A proactive, resourceful and meticulous individual.
• Able to work independently.
• Ability to multi-task and execute tasks efficiently.
• Preferably tech-savvy ie. proficient with various software tools, communication platforms, and office applications.

Responsibilities

• Manage calendar of appointments and schedule, prioritize tasks, and effectively help to manage the executives’ time.
• Handle all correspondence including emails, phone calls, inquiries, etc.
• Coordinate Travel arrangements including planning and organizing travel itineraries, etc.
• Prepare letters, reports, presentations and other documents as required.
• Organize and oversee meetings, including setting up, facilitating, proposing agendas, taking minutes, and following up on action items.
• Managing special projects or initiatives, executing project-related tasks, etc
• Demonstrate the ability to handle confidential matters with discretion and maintain trust is crucial.
• Maintaining and organize records, files, and documents in a systematic manner.

Requirements

• At least a Diploma in Business Administration or related discipline.
• With minimum 2-3 years of working experience supporting a team or senior executive.
• With strong organizational and excellent communication skills.
• A proactive, resourceful and meticulous individual.
• Able to work independently.
• Ability to multi-task and execute tasks efficiently.
• Preferably tech-savvy ie. proficient with various software tools, communication platforms, and office applications.