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Jobs or company...

Senior/ Executive Assistant, Pharmacy(7830) - Alexandra Hospital

Salary undisclosed
Checking job availability...
Original
Simplified
Job Purpose
  • The Executive Assistant/ Senior Executive Assistant is to provide the main administrative support for assigned Pharmacy Admin department.

Duties And Responsibilities
  • Primary Responsibilities and Duties (80%)
  • Manages schedule for HOD
  • Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
  • Coordinate department meetings and team building events
  • Facilitate on-boarding of new staff; raising system and tap card accesses, coordinate on-board process, follow up issues with HR (if any)
  • Collate and update relevant data/workload required by the department for purposes of cost management and improvement.
  • Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
  • Handles claims for the department (for subvention or external grants etc)
  • Reconcile dropped charge reports for assigned jobs, if any.
  • Assist in audit reviews (internal/external) by providing requested documents to relevant auditors
  • Handles procurement-related documentations (i.e. Purchase Requests, Sourcing Requests, Approval To Procure papers etc.)
  • Record and produce meeting minutes
  • Secondary Responsibilities and Duties (20%)
  • Collect and despatch documents from/to areas within hospital premises.
  • Requisite, control and maintain good utilisation of office supplies in the department.
  • Manage gift packs for storage and distribution.
  • Perform any other duties assigned by supervisor.

Job Specification
  • Diploma in healthcare-related/management courses (preferred)
  • Minimum 2 years of experience in clerical and administrative duties.
  • A good understanding of accounting and figures.
  • Good computer skills in Word, Excel and Power Point and SAP system
  • Critical thinking and problem-solving ability
  • Adaptable and able to work independently

If the role sounds interesting to you, please contact '[email protected]' to understand more on the role. Please indicate the position that you are interested in the subject heading.