Executive Assistant (Secretariat Support) |3 months One North ~
$ 3,000 - $ 3,000 / month
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Secretarial Support to GCHRO
Calendar Management & Meeting Coordination
Manage GCHRO’s calendar, including scheduling of appointments and meetings.
Coordinate with internal and external parties to ensure all meeting arrangements are in place.
Arrange for meeting facilities, equipment, and any other logistical needs.
Prepare meeting materials, disseminate meeting agendas and relevant documents, and write meeting minutes.
Communication and Correspondence
Screen and manage phone calls, emails, and other forms of correspondence on behalf of the GCHRO.
Draft, edit, and proofread emails, memos, reports, and other documents as requested.
Ensure timely and accurate dissemination of information to relevant parties.
Information Management
Keep confidential files, documents, and records organized and accessible in a proper filing system
Conduct research, collect data, and prepare reports as required.
Handle sensitive information with utmost discretion and confidentiality.
Stakeholder Liaison
Establish and maintain positive working relationships with internal and external stakeholders.
Others
Manage business travel and accommodation arrangements.
Manage all claims (e.g., business travel claims, expenses and medical).
Participate in ad-hoc projects or duties as assigned.
Office Administrative & Event Planning
Assist in the planning and execution of departmental events such as bonding activities charity carnival, office relocation etc.
Procurement and Management of office supplies, including fixed assets (e.g., laptops), office equipment and inventory such as stationery.
Oversee daily HR office adminstration including work-desk planning, housekeeping and workplace safety and health.
GOREF:11559
EA Personnel Name: Bertram Lee
EA Personnel No: R1988043
EA License No: 01C4394
Calendar Management & Meeting Coordination
Manage GCHRO’s calendar, including scheduling of appointments and meetings.
Coordinate with internal and external parties to ensure all meeting arrangements are in place.
Arrange for meeting facilities, equipment, and any other logistical needs.
Prepare meeting materials, disseminate meeting agendas and relevant documents, and write meeting minutes.
Communication and Correspondence
Screen and manage phone calls, emails, and other forms of correspondence on behalf of the GCHRO.
Draft, edit, and proofread emails, memos, reports, and other documents as requested.
Ensure timely and accurate dissemination of information to relevant parties.
Information Management
Keep confidential files, documents, and records organized and accessible in a proper filing system
Conduct research, collect data, and prepare reports as required.
Handle sensitive information with utmost discretion and confidentiality.
Stakeholder Liaison
Establish and maintain positive working relationships with internal and external stakeholders.
Others
Manage business travel and accommodation arrangements.
Manage all claims (e.g., business travel claims, expenses and medical).
Participate in ad-hoc projects or duties as assigned.
Office Administrative & Event Planning
Assist in the planning and execution of departmental events such as bonding activities charity carnival, office relocation etc.
Procurement and Management of office supplies, including fixed assets (e.g., laptops), office equipment and inventory such as stationery.
Oversee daily HR office adminstration including work-desk planning, housekeeping and workplace safety and health.
GOREF:11559
EA Personnel Name: Bertram Lee
EA Personnel No: R1988043
EA License No: 01C4394