Senior / Executive (Personal Assistant)

Job Description

• Provide full spectrum of secretarial and administrative support to the Chief
• Manage the Chief's schedule, including organizing meetings, appointments, and travel arrangements
• Handle all private and confidential matters of company and preparation of presentation decks/materials
• Act as the primary point of contact between the Senior Leader and internal/external stakeholders, demonstrating professionalism and courtesy at all times
• Coordinate and facilitate communication between the Chief and stakeholders, ensuring clarity and efficiency
  Prepare and edit correspondence, presentations, and reports as requested by the Chief
• Ensure that the materials received are consolidated and sent to relevant parties by stipulated timeline
• Prioritize conflicting needs and handle matters expeditiously, proactively, and follow-through on projects to successful completion.
• Maintain an organized filing system, both physical and digital, to ensure easy access to important documents.
• Perform any other ad-hoc administrative tasks assigned

Job Requirements

• Diploma / Degree in Business Administration or equivalent with a least 3 years of relevant experience assisting as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
• Meticulous in work with a strong command of English with good written and verbal communication skills
• Independent worker with good time management and organisational skills, with the ability to work under pressure and multi-tasking
• Team player and a self-starter with the resilience to thrive in a highly dynamic organization
• Strong proficiency in in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Positive, proactive and able to always exercise good judgment
• Ability to maintain confidentiality and handle sensitive information with integrity.