HR AND ADMIN ASSISTANT

Job Scope:

As a Junior HR and Admin Assistant, you will play a vital role in supporting the HR and administrative functions of the company. Training will be provided to ensure you develop the necessary skills to excel in this role.

Key Responsibilities:

HR Support:

Assist with the recruitment process, including scheduling interviews and managing candidate communications.

Maintain employee records, ensuring all documents are up-to-date and compliant with company policies.

Assist in preparing and distributing HR-related documents, such as employment contracts, offer letters, and internal memos.

Support in the onboarding process for new hires, including organizing orientation sessions and ensuring necessary paperwork is completed.

Employee Benefits Administration:

Assist with the tracking and processing of employee leave (sick leave, annual leave, etc.).

Help with the coordination of employee benefits programs, including insurance, wellness programs, and any employee welfare initiatives.

Payroll and Attendance:

Assist in the preparation of monthly attendance reports.

Support in the payroll process by collecting and verifying employee attendance and leave data.

Administrative Support:

Provide general administrative assistance to the HR team, such as filing, scanning, and organizing documents.

Assist with the preparation of reports and presentations for management.

Handle office supplies inventory and assist with ordering supplies when needed.

Office Management:

Assist with maintaining a clean and organized office environment.

Support in coordinating company events, meetings, and conferences.

Manage office-related communication, including phone calls and emails, and direct them to the appropriate departments.

Training and Development:

Participate in HR-related training sessions to develop knowledge in HR policies and practices.

Assist in the coordination of internal training programs for employees.

Required Qualifications:

N Level, O Level, or ITE HR Training.

No prior experience required; training will be provided.

Basic knowledge of MS Office applications (Word, Excel, PowerPoint).

Strong communication and interpersonal skills.

Attention to detail and ability to handle confidential information.

Willingness to learn and grow in the HR and administrative field.

Additional Information:

On-the-job training will be provided to help you develop your skills in HR and administration.

Opportunity for growth and career development within the HR department.