Specialist/Senior Specialist, Campus & Admin (Facilities Management and Administration)

Are you passionate about enhancing workers’ employment and employability? Can you connect workers with employers through job-matching, career guidance, and skills upgrading? Ready to collaborate on recruitment, training, and job redesign to support nationwide skills development?

If your answers are “yes”, we want you to join us and make a significant impact on the employment and employability landscape today!

We are seeking a highly effective Specialist/Senior Specialist to join our Campus & Admin Team in our department dedicated to employment and employability!

In this role, you will be responsible for providing facilities management and administrative support to the team. You will manage outsourced service providers to ensure that the day-to-day management of facilities, maintenance works, processes, frameworks and delivery of key performance indicators (KPIs) are consistently kept at a high standard to support our campus and office operations.

You will also support initiatives in building and facilities management to ensure a well-organized, safe and conducive environment for our staff and clients in the campus.

Responsibilities:

Campus Operations and Project Management

• Manage operations of Campus Facilities by working with service providers to plan, implement and monitor processes relating to building maintenance, carpark operations and facilities management which include areas in workplace safety, security, incident management, faults rectifications and other day to day operations
• Manage and monitor KPIs of outsourced vendors and service providers to ensure that service levels and performance standards are met
• Review, recommend and implement process improvement for daily operations. Also able to recommend and implement corrective measures to prevent future recurrence of incidents
• Assist to oversee contractors for tenancy fit-outs, renovations and campus upgrading works. You will coordinate with outsourced vendor/service providers, relevant authorities, and key stakeholders to ensure that project works can meet project timelines, quality standards, contractual requirements and are compliant with authorities’ requirements
• Manage office facility-related projects such as office renovations or office upgrading works

Contract Management, Procurement and Administrative Support

• Manage contracts with vendors or facility service providers including performance management and reviews
• Gather requirements and specifications to request quotations for procurement of goods and services such as repairs and maintenance.
• Evaluate proposals and put up recommendations to management to award qualified vendors for contracts and purchases
• Process invoices and ensure accurate payments are made on time to vendors
• Monitor expenses and propose annual budget for Operating and Capital expenses for facilities and building management
• Maintain and keep records of important documentations

Job Requirements:

• Degree or Diploma in Facilities Management with at least 3 - 4 years of relevant work experience in managing a building or campus
• At least 3 - 4 years of experience in procurement processes
• Strong organizational and time management skills to meet deadlines
• Good communication and writing skills to interact effectively with vendors, contractors and internal stakeholders.
• Strong problem-solving and analytical skills
• Independent and able to multi-task in a fast-paced environment
• Attention to details and strong administrative skills
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Knowledge of relevant authority regulations, building codes of practice and energy management will be an added advantage

Working Location: Jurong East, Devan Nair Institute

Designation and salary will be commensurate with experience.

We will only contact shortlisted candidates.