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Business Operations Executive #admin #invoicing #LuxuryRetail #NJH

$ 4,000 - $ 4,800 / month

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Our client, a high end Watch Brand, urgently requires:

Business Operations Executive (Admin + Invoicing)

Job Purpose:

1. To act as link between Switzerland and retail partners in the region.

2. To handle office administrative tasks.

3. To assist Marcomms with event related tasks

  • Process and file invoices between Switzerland and Singapore office
  • Process and file invoices between Singapore office and retailers.
  • Monitor regular payments from retailers to Singapore office
  • Coordinate shipments between Switzerland and the region
  • Coordinate shipments and deliveries within Singapore.
  • Assist with travel planning, hotel reservations, flight bookings for the management.
  • Liaise with hotels for training preparations, assisting in negotations for preferred hotel room rates.
  • Assist Marcomms department with event related tasks, this entails shipment, carnet application, VM assets.
  • Coordinate and manage day-to-day operations at the office, this includes managing office supplies, contractors (cleaning, AC etc), food & beverages order and payments.
  • Aid in correspondence for the managing director, such as emails, letters, packages, phone calls and appointments.
  • Ensuring availability to help colleagues and employees where necessary.

Requirements:

  • Minimum 3 years’ experience in business operation support with a retail / FMCG or services industry
  • Degree / Diploma in any discipline
  • Strong in invoicing, documentation & admin work
  • Proficiency in basic computer programs, Microsoft Office (Word, Excel, PowerPoint, Outlook), and basic typing abilities.
  • Communication skills, a pleasant demeanor and the ability to work with various types of personalities within an office setting.
  • Attention to detail to submit work or send communications without error.
  • Possessing analytical and numerical skills with good command of written communication
  • Excellent organizational and time-management skills.
  • Able to resolve onflict timely and professionally

Interest applicants, pls email updated resume to

Jessie Hoe Huey Miin

CEI Reg No. R1103861

EA Lic: 99C4599