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Administrative and Operation Assistant

Salary undisclosed

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1) Job Requirement:

· Diploma or equivalent qualification in Business Administrtaion, Operations, or a related field.

· At least 2 years of experience in operations and administrative management.

· Strong communication and interpersonal skills to interact effectively with stakeholders.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

· Detail-oriented and proactive in identifying and addressing operational issues.

· Ability to handle sensitive information with confidentiality and professionalism.

· Fluency in English and Mandarin is mandatory, as this role requires dealing with Mandarin-speaking stakeholders.

· Possession of a valid Class 3 driving licence is preferred.

2) Job Description:

· Handle phone calls, emails, and enquiries, ensuring timely and accurate communication.

· Maintain the reception area, ensuring it is presentable and organised.

· Oversee and manage door access systems, ensuring authorised personnel have appropriate access.

· Manage the upkeep and functionality of audio-visual equipment, ensuring readiness for events and meetings.

· Oversee daily administrative tasks, such as filing, record-keeping, and scheduling.

· Manage purchasing activities, including sourcing vendors, obtaining quotations, and processing purchase orders.

· Timely entry of inventory data into the asset management system, ensuring records are up-to-date and error free.

· Ensure good function of office facilities and equipment

· Oversee the booking, preparation, and maintenance of guest rooms.

· Support specific tasks, projects or roles assigned by the Section Lead and/or Management.