Administrative and Operation Assistant
1) Job Requirement:
· Diploma or equivalent qualification in Business Administrtaion, Operations, or a related field.
· At least 2 years of experience in operations and administrative management.
· Strong communication and interpersonal skills to interact effectively with stakeholders.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
· Detail-oriented and proactive in identifying and addressing operational issues.
· Ability to handle sensitive information with confidentiality and professionalism.
· Fluency in English and Mandarin is mandatory, as this role requires dealing with Mandarin-speaking stakeholders.
· Possession of a valid Class 3 driving licence is preferred.
2) Job Description:
· Handle phone calls, emails, and enquiries, ensuring timely and accurate communication.
· Maintain the reception area, ensuring it is presentable and organised.
· Oversee and manage door access systems, ensuring authorised personnel have appropriate access.
· Manage the upkeep and functionality of audio-visual equipment, ensuring readiness for events and meetings.
· Oversee daily administrative tasks, such as filing, record-keeping, and scheduling.
· Manage purchasing activities, including sourcing vendors, obtaining quotations, and processing purchase orders.
· Timely entry of inventory data into the asset management system, ensuring records are up-to-date and error free.
· Ensure good function of office facilities and equipment
· Oversee the booking, preparation, and maintenance of guest rooms.
· Support specific tasks, projects or roles assigned by the Section Lead and/or Management.