About Us: We are a dynamic finance company committed to delivering exceptional service and comprehensive administrative support to our corporate clients. Our team is dedicated to providing efficient and organized solutions that enhance client interactions and streamline operations. We take pride in our professional expertise, commitment to customer satisfaction, and innovative approach to administrative excellence.
Job Description: We are seeking a motivated individual aged between 21 and 35 years old to join our team as an Administrative Assistant . This role is ideal for someone looking to build a foundation in the corporate sector while developing essential communication and administrative skills. No prior experience is required, as comprehensive on-the-job training will be provided. The ideal candidate will be a quick learner with strong communication skills in both English and Mandarin.
Responsibilities:
Administrative Support:
- Assist in managing client records, documentation, and filing systems.
- Perform general clerical duties, including photocopying, scanning, and data entry.
- Handle data entry and maintain accurate records of client interactions and reports.
- Assist in preparing reports, presentations, and correspondence.
- Schedule and coordinate meetings, calls, and follow-ups with clients.
- Manage office supplies, mail distribution, and general administrative tasks.
Calling & Client Coordination:
- Make outbound calls to schedule appointments and follow up with clients.
- Respond to inbound inquiries and provide necessary administrative support.
- Maintain professional and courteous communication with clients.
- Update and track call logs and appointment schedules.
- Assist in resolving client queries and directing them to the appropriate department.
Event & Engagement Support:
- Assist in organizing corporate events, workshops, and engagement sessions.
- Help coordinate logistics for events, including scheduling and material preparation.
- Collaborate with team members to improve client communication and retention.
Qualifications:
- Minimum education level: Diploma
- Proficient in English and Mandarin (spoken and written)
- Strong organizational and multitasking skills
- Excellent verbal and written communication abilities
- Attention to detail and problem-solving skills
- Ability to maintain confidentiality and handle sensitive information
- Proficient in event planning software and MS Office (Word, Excel, Outlook)
- Proficient in designing platform (Canva, Photoshop)
- Proficient in Social Media (Facebook, Instagram, LinkedIn, TikTok)
Requirements:
- Age between 21 and 35 years old
- No prior experience required; on-the-job training will be provided
- Positive attitude, strong work ethic, and eagerness to learn
- High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
- Ability to work independently with minimal supervision
Application Deadline: [28 February 2025]
Elevate Events is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Job Types: Part-time, Contract, Internship, Fresh graduate, Student job
Contract length: 6 months
Pay: $12.00 - $15.00 per hour
Expected hours: 10 – 25 per week
Benefits:
- Employee discount
- Flexible schedule
- Health insurance
- Work from home
Schedule:
- Monday to Friday
Supplemental Pay:
- 13th month salary
- Commission pay
- Performance bonus
- Retention bonus
- Yearly bonus
Education:
- Local Polytechnic Diploma (Required)
Experience:
- administrative or secretariat: 1 year (Preferred)
Willingness to travel:
- 50% (Preferred)
Work Location: In person
Application Deadline: 28/02/2025
Expected Start Date: 03/03/2025