Senior Executive/ Executive– Administration (Procurement Administrator)

Tenure- 2 year (Full- Time)

Support the management of procurement activities for the sourcing of goods and administrative services for the organization.

Responsibilities:

• Perform timely execution of procurement activities (sourcing, tendering, seeking purchasing approvals)
• Conduct sourcing and market study activities
• Conduct demand aggregation to identify and quantify requirements
• Draft procurement documents (ITQ, ITT, Submission Report, etc) for review
• Prepare recommendations based on pricing and quality factors for evaluation committee approval
• Ensure all documentation and approvals are filed for record purposes
• Update trackers on contract utilisation
• Ensure the whole procurement process from demand aggregation to contract award is completed within timelines.
• Issue Purchase Orders to suppliers and follow through on outstanding issues
• Request Statement of Accounts from vendors to track contract utilisation
• Ensure completeness in financial documents for payment processing
• Prepare a draft of annual budgets and mid-year budget revisions for management approval

• Understand and Adhere to SOPs, Financial and Procurement guidelines

• Identify and recommend the creation of new SOPs or revision of the existing SOPs in the administration department

• Provide administrative support such as:

 Support the on and off-boarding of new joiners & leavers
 Issue/receive loan items for events & office use
 Manage office supplies stock and Issue to user division when required
 Manage assets & inventories • Participate in Divisional and SINDA-wide events when required • Any other duties as assigned by RO/ HOD

Requirements:

• Degree / Diploma in any discipline
• Good command of written and spoken English
• Ability to draft official documents using formal language
• Proficient in Microsoft Office, particularly Excel, PowerPoint, and Word
• Knowledge of Power Bi would be an added advantage
• Positive mindset: willingness to learn and contribute
• Must be a good team player and able to establish good relationships with peers
• Good communication and interpersonal skills
• Good time management skills and ability to work in a fast-paced environment
• Able to plan, prioritize, and multi-task well and generate outcomes
• Able to work independently with minimal supervision
• Meticulous, good decision and problem-solving skills

This is a 2-year contract position.

Our Welfare:

We aim to take care of your well-being.

Interested candidates are invited to send their resumes with current and expected salary information.

Only shortlisted candidates will be notified. We thank all applicants for their interest.

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by SINDA to carry out its business in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about SINDA’s Data Policy, please visit https://www.sinda.org.sg/data-policy/