Office Administration Executive
$ 1,800 - $ 2,500 / month
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Reception & Office Coordination
- Serve as the first point of contact for visitors, managing reception duties such as welcoming guests and handling incoming parcels and deliveries.
- Answer and direct calls from the main office phone line professionally and efficiently.
- Coordinate the receipt and distribution of incoming mail and letters, including opening the office letterbox.
- Ensure the office pantry and boardroom are well-stocked, clean, and organized at all times.
Office Supplies & Inventory Management
- Manage the purchase and replenishment of pantry supplies, office stationery, and other essential items.
- Monitor inventory levels to ensure adequate stock and maintain accurate inventory records.
Event & Festive Coordination
- Assist in organizing office events such as festive celebrations, birthday celebrations, and regular activities like Monthly Fruits Day and Birthday Celebrations.
- Coordinate the purchase and delivery of festive gifts and goodies for staff and stakeholders.
Administrative Support
- Assist with employee claims, including verifying receipts, scanning documents, and maintaining proper records.
- Support HR-related tasks such as arranging flight bookings and performing other ad hoc duties as assigned.
Key Skills & Competencies
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills to manage interactions with vendors, employees, and guests.
- Detail-oriented with the ability to manage inventory and administrative records accurately.
- Proficient in Microsoft Office (Word and Excel) and other office tools.
- Ability to work independently and handle multiple responsibilities in a dynamic environment.
Qualifications
- A diploma or equivalent in Office Administration, Business, or a related field.
- Prior experience in office administration or a similar role is preferred.
- Familiarity with basic HR and administrative processes is an advantage.
Reception & Office Coordination
- Serve as the first point of contact for visitors, managing reception duties such as welcoming guests and handling incoming parcels and deliveries.
- Answer and direct calls from the main office phone line professionally and efficiently.
- Coordinate the receipt and distribution of incoming mail and letters, including opening the office letterbox.
- Ensure the office pantry and boardroom are well-stocked, clean, and organized at all times.
Office Supplies & Inventory Management
- Manage the purchase and replenishment of pantry supplies, office stationery, and other essential items.
- Monitor inventory levels to ensure adequate stock and maintain accurate inventory records.
Event & Festive Coordination
- Assist in organizing office events such as festive celebrations, birthday celebrations, and regular activities like Monthly Fruits Day and Birthday Celebrations.
- Coordinate the purchase and delivery of festive gifts and goodies for staff and stakeholders.
Administrative Support
- Assist with employee claims, including verifying receipts, scanning documents, and maintaining proper records.
- Support HR-related tasks such as arranging flight bookings and performing other ad hoc duties as assigned.
Key Skills & Competencies
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills to manage interactions with vendors, employees, and guests.
- Detail-oriented with the ability to manage inventory and administrative records accurately.
- Proficient in Microsoft Office (Word and Excel) and other office tools.
- Ability to work independently and handle multiple responsibilities in a dynamic environment.
Qualifications
- A diploma or equivalent in Office Administration, Business, or a related field.
- Prior experience in office administration or a similar role is preferred.
- Familiarity with basic HR and administrative processes is an advantage.