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Executive Assistant

Salary undisclosed

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We are seeking a highly organized and proactive Executive Assistant to support the Cluster Director/Director (CD/Dir) in the cluster of Telecom, Networks, and Resource. The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

Job Responsibilities:

Administrative Support

  • Manage the CD/Dir’s calendar, schedule meetings, and coordinate travel arrangements.
  • Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
  • Organize and maintain confidential files, records, and documentation.


Event Coordination

  • Plan and coordinate internal and external meetings, workshops, and conferences.
  • Support the NTR staff in tracking programme activities and outcomes.
  • Organize logistics for industry events, standards meetings, and telecom-related engagements.


Liaison and Communication

  • Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
  • Maintaining and organizing digital and physical files for easy access and retrieval.
  • Prepare materials and manage event follow-up communications.


Others

  • Assist in asset management of Cluster/Division.
  • Assist in any ad-hoc duties that may be assigned from time to time.


Job Requirement:

  • Related working experience with at least 4 years in office management and administrative support.
  • Ability to organise and meet deadlines with minimal supervision.
  • Flexibility and adaptability to a fast-paced environment.
  • Good inter-personal skills.
  • Good oral and written communication skills.
  • Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.