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Senior Executive, Research Office (2 years contract)
Salary undisclosed
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This position is a crucial link between the Contracts Team and the Project Management Team within the Innovation Transfer Office / Research Office. The candidate will work closely with various department within Research Office. The candidate supports the operations of administrative tasks, coordinating technology licensing processes, contracts assignment management and assisting with patent and invention disclosure documentation. This role ensures efficient workflow and compliance with institutional policies while supporting researchers and industry partners in intellectual property (IP) management, royalties' distribution matter and commercialization efforts.These projects include but not limited to day-to-day administrative tasks for the Innovation Transfer Office - Administrative & Office Management, Technology Licensing & IP Support, Coordination and Communication and Compliance & Reporting for example, manage IP grant administration and facilitating innovation grant administration as well as the Management of meeting schedules for Contracts Management, Grants, IP portfolio & Research Collaboration with external partners.Job Responsibilities * Administrative & Office Management
- Manage day-to-day administrative tasks for the Innovation Transfer Office / Research Office
- Manage and organize records related to IP, patents, contracts agreement, and licensing agreements.
- Handle procurement, office supplies, and expense tracking including royalties' distribution matter.
- Compliance and Reporting
- Ensure adherence to institutional policies and IP regulations.
- Assist in preparing reports, presentations, and data analysis for management reviews.
- Support audits and documentation reviews when required.
- Technology Licensing and IP Support
- Assist in processing invention disclosures and coordinating patent applications.
- Maintain databases for IP filings, agreements, and licensing activities.
- Prepare and track documentation for contracts, NDAs, and licensing deals.
- Coordination & Communication
- Schedule meetings and coordinate engagements between researchers, industry partners, and legal teams.
- Support workshops, events, and outreach activities related to IP awareness and commercialization.
- Serve as a liaison between internal departments and external stakeholders.
- At least Bachelor of Science. Other qualifications in Business or Entrepreneurship, Clinical Trial Management preferred.
- 2-4 years of relevant experience in administration for innovation Activities including (1) facilitating Research Collaborations admin work (2) IP Grant Management (3) Project Management (4) Contracts Management.
- Experienced in mentoring junior staff.
- Good interpersonal and communication skills
- Able to work in a complex organisational environment, with a need to balance expectations of multiple stakeholders.
- Possess strong analytical skills.
- Proficient in I.T. systems and MS Office applications.