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(Senior) Executive Assistant, Psychological Medicine (REACH West, Contract)

Salary undisclosed

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Job Purpose:The Executive Assistant / Senior Executive Assistant provide administrative and operations support for his/ her respective section.Duties and Responsibilities:Primary Responsibilities and Duties (80%):
  • Administrative functions including, but not limited to, writing minutes, printing and preparing training/ resource materials (training materials, forms, brochures etc.)
  • Logistical functions including, but not limited to, sourcing for quotations, , preparing purchase requisition, raising request for purchases, room booking, catering and loaning of laptop/ projector and other teaching equipment
  • Support clinicians in their administrative role such as tracing patient medical records, filing assessment forms, managing admin files for record purpose
  • Assist in appointment booking and remind patients of appointments
  • Liaison with internal and external stakeholders for meetings, school/home visits etc.
  • Event management of various workshops, seminars and training classes
  • Maintain and update various databases, and perform data entry
  • Record and update staff movement
  • Updating statistics/data for tracking purposes
Secondary Responsibilities and Duties (20%):
  • Maintain and replenish inventory on office supplies such as stationery, toner for printer/ photocopier
  • Maintain department staff records, locker keys and other minor office supplies
  • Any other duties assigned by the supervisor
Job Specifications:
  • Minimum Diploma holder
  • Minimum 2 years working experience in administrative duties
  • Computer skills in MS Office
  • Good organizational and communication skills