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SENIOR EXECUTIVE, ADMIN - SCHOOL OF BUSINESS & ACCOUNTANCY

Salary undisclosed

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[What the role is]

This is a 2-year contract for an Senior Executive, Admin position in the School of Business & Accountancy.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

  • Student Enrolment and Course Coordination
  • Coordinate new and existing student enrolment for Continuing Education & Training (CET) programmes.
  • Reach out to potential students with the objective of securing enrolment.
  • Liaise with teaching staff for administrative and logistical matters.
  • Coordinate number of classes and allocate classrooms.
  • Guide teaching staff on claims submission procedures.
  • Lecturer Support and Document Management
  • Ensure module documents are submitted on time and documented.
  • Prepare lists of modules and corresponding teaching staff for mapping to Politemall.
  • Surveys and Feedback Collection
  • Track and remind teaching staff to ensure students’ completion of post-course surveys (e.g. STEP/TRAQOM).
  • Collect and organize survey results for reporting purposes.
  • Project Tracking and Dashboard Creation
  • Develop and maintain dashboards to track the progress of local and overseas projects.
  • Monitor key metrics, provide performance updates, and support data-driven decision-making across projects.
  • Ensure consistency in reporting across all tracked projects and communicate progress to relevant stakeholders.
  • General Administrative Support
  • Assist in coordinating various activities related to adult learning initiatives, ensuring smooth operations and adherence to timelines.
  • Provide any additional support as required to support adult training programmes, workshops, events and meetings.

[What we are looking for]

Essential pre-requisites relating to years of experience, skills, knowledge and attributes

  • Strong organizational and time management skills.
  • Proficiency in data analysis and dashboard creation tools (e.g., Excel, Power BI).
  • Excellent communication skills.
  • Ability to work independently and collaborate with cross-functional teams.