Assistant Procurement Manager

"Assistant Manager Sourcing and Procurement"

What's your ambition? Is it a big goal or small steps? Professional or personal? We'd like to know because at JLL, we make your ambitions our business.

And if you have ambitions in Facilities, join us to be inspired by the best.

What This Job Involves

• Role - Assistant Manager Sourcing and Procurement to manage all aspects of sourcing, procurement, vendor management, and commercials related to a Petrochemical Account for multiple sites in the account.
  
  

MAJOR RESPONSIBILITES

• Function as the Assistant Procurement Manager is part of the support functional team for multiple sites within the Account.
• Undertake Corporate Real Estate specific sourcing activity, predominantly related to petrochemical industry and office projects and facilities management services.
• Benchmarking through analytical data at site, country and item specific costs and budgets.
• Identify and mitigate risks by implementing strong contract management strategies with suppliers and a structured procurement process.
• Work strategically on bringing new procurement ideas, benchmarking, and analytics from the market by working with Corporate Procurement team to improve efficiency, compliance, and cost optimization.
• To align with Corporate Procurement team and be responsible for managing all aspects of the procurement service delivery on the Account and execute Procurement strategies for local/national and/or regional initiatives for facility services.
• Responsible for laying down and implementing the strategy for Vendor Selection, Vendor Development & Management of all supplier relationships including administrative and operational activities and reviews.
• Ensure all sourcing and contracting standards including safety and HSSE requirements are maintained.
• Ensure all key performance indicators including responsibility for managing the budgets, short and long-term projects, operations and maintenance, interface with senior managers in client business units, coordination with other key managers within IFM alliance partner organizations and customer satisfaction.
• Bring in new initiatives pertaining to Sustainability in Procurement, including but not limited to circularity, renewables, and sustainable sourcing, in collaboration with local sustainability teams.
• Client engagement and interactions including analysis and presentation of relevant data points.
• Refresh existing vendor base, introduce new vendors, and process improvements.
  
  

ACTIVITIES

• Work closely with Account Director, Site/ Service Managers and Business Stakeholders to develop and support sourcing and supply strategies and manage account resources to help deliver as per strategies agreed.
• Lead the end-to-end sourcing process in conjunction with local business stakeholders and drive overall commercial and contractual benefits.
• Responsible for setting up the AMC\maintenance contracts with service providers to service the Client requirements.
• Provide detailed instruction and continuous follow-up to support the operations team in standardized RFQ/bid and contract processes.
• Supervise operation teams to negotiate pricing and terms with vendors to provide best possible solution to client.
• Manage information on cost savings and provide reports on Cost Savings whenever required.
• Promote effective financial management and continue to develop financial and business acumen.
• Identify opportunities to consolidate supplier base wherever possible to leverage on volume economies.
• Identify suppliers, capabilities, share of business, products pricing to establish standardisation of rates for requirements.
• Demonstrate continuous effort to improve procurement operations, decrease turnaround time and streamline work processes.
• Manage data integrity and provide adhoc reports whenever required by the management.
• Ensure compliance to JLL standard processes and procedures.
• In consultation and collaboration with IFM teams to oversee the operation, staffing, performance and development of the sub-contractor service delivery across all sites.
  
  

Demonstarted Skills

• Experience in procurement with particular emphasis within the Corporate Real Estate Services area (i.e.) knowledge of Project and Facilities Management procurement.
• Ability to work at a Strategic leadership level in a commercial environment
• Skilled in contractual aspects and an experienced negotiator
• Good relationship management and project management skills with the ability to influence stakeholders
• Excellent PC skills - Advance MS office
• Demonstrated organizational skills with strong analytical ability required.
• Good Communication Skills especially fluent in English - written & spoken
• Experience in managing teams, vendors or stakeholders in other countries in APAC region
  
  

KEY STAKEHOLDERS

• JLL Corporate Sourcing and Vendor Management teams
• Account Director and Account Leadership Team
• Client at all sites
  
  

Qualifications / Certifications

• Qualifications in either Supply Chain Management or Business Management
• Minimum relevant experience in Sourcing and Vendor management of 5 years
• Knowledge of ERP like SAP / Oracle, JD Edward would be a plus
• Good knowledge of suppliers, market trends, bidding process & negotiation