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Administrative Officer

$ 2,000 - $ 2,800 / month

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Job Description

Receptionist Duties:

• Maintain proper record of incoming and outgoing mails

• Manage visitor logbooks

• Greet visitors, clients, and employees with a professional and friendly demeanor.

• Answer and direct incoming phone calls, emails, and queries promptly and accurately.

• Maintain a clean and welcoming reception area.

• Schedule and coordinate appointments, meetings, and meeting room bookings.

Administrative Duties:

• Handle data entry, filing, and document management, document transmittal form

• Keep track on birthday celebrations and send personalised email

• Manage office supplies inventory and place orders when necessary.

• Support HR activities, such as maintaining employee records and coordinating onboarding activities.

• Handle staff house check in and check out records and dormitory agreement.

• Arrange of cleaner’s schedule and ensure cleaner perform his duties.

• Ensure compliance with office procedures and company policies.

• Liaise with vendors and service providers for maintenance or repairs of our building

• Arrange with Logistics department for drivers to run errands

• Issuance of company items (pen, jacket, organiser etc)

• Other Ad-Hoc Duties.

Requirements

· Proficient in Microsoft Office and Microsoft Outlook email client

· Meticulous, Fast Learner, Initativeness, responsible, Strong organizational and time management skills.

· Customer service-oriented with a friendly and professional attitude.

· At least Diploma/Degree in Business administration or equivalent

· At least 2 years of experience in the related field is required for this position.