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Administrative Officer
Job Description
Receptionist Duties:
• Maintain proper record of incoming and outgoing mails
• Manage visitor logbooks
• Greet visitors, clients, and employees with a professional and friendly demeanor.
• Answer and direct incoming phone calls, emails, and queries promptly and accurately.
• Maintain a clean and welcoming reception area.
• Schedule and coordinate appointments, meetings, and meeting room bookings.
Administrative Duties:
• Handle data entry, filing, and document management, document transmittal form
• Keep track on birthday celebrations and send personalised email
• Manage office supplies inventory and place orders when necessary.
• Support HR activities, such as maintaining employee records and coordinating onboarding activities.
• Handle staff house check in and check out records and dormitory agreement.
• Arrange of cleaner’s schedule and ensure cleaner perform his duties.
• Ensure compliance with office procedures and company policies.
• Liaise with vendors and service providers for maintenance or repairs of our building
• Arrange with Logistics department for drivers to run errands
• Issuance of company items (pen, jacket, organiser etc)
• Other Ad-Hoc Duties.
Requirements
· Proficient in Microsoft Office and Microsoft Outlook email client
· Meticulous, Fast Learner, Initativeness, responsible, Strong organizational and time management skills.
· Customer service-oriented with a friendly and professional attitude.
· At least Diploma/Degree in Business administration or equivalent
· At least 2 years of experience in the related field is required for this position.