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Office Manager

Salary undisclosed

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Job Summary

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude. This position reports into the Sydney office, which is our Regional Head office.

Responsibilities

  • Management Support
  • Support key members of our Singapore office
  • Support visiting Executives and VP's

The duties initially assigned include, but are not limited to:

  • Front of house and first point of contact for internal and external visitors to the Singapore office
  • Co-ordination of travel – Domestic and International
  • Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
  • Provide Office Management administrative support, eg: arrange and book tradespersons; liaise with contract office cleaners as needed, update telephone lists and directories, update floor plans, organise catering and events, together with any other tasks as requested.
  • Minute taking
  • Preparing documents/presentations – formatting, printing, binding as needed
  • Preparing expense reconciliation (using WorkDay)
  • Oversee all facilities maintenance and other projects for office improvement.
  • Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
  • Coordinate efforts with other departments including HR, Recruitment and IT

Experience and Qualifications

  • 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
  • Ideal tertiary qualifications in Office / Business Administration.
  • Ability to work in a team environment.
  • Advanced skills in Microsoft Office; Outlook and established applications.
  • Skills in Office 365 and WorkDay would be desirable.

Education and Training

  • Skills in Office 365 and WorkDay would be desirable.