Personal Assistant (Family Office/Travel Arrangement/$6.5K + AWS)

Job Responsibilities

• Manage the schedules, communications, and administrative requirements of the Principal/ Executive Management, including drafting, preparation and management of emails and business correspondences on his/her behalf
• Minute taking during meetings and preparation of reports. Collate and prepare information to support and brief the Principal prior to meetings, as well as undertake appropriate follow-up actions
• Manage household administration matters including banking, payments and record-keeping
• Perform a management and coordination role for the household staff including maids, drivers, cooks and secretaries (where applicable)
• Coordinate with internal teams and external service providers to fulfill a variety of requests, including household/vehicle maintenance matters and transportation arrangements
• Handle mail management and arrangement of deliveries and couriers
• Assist with organization of celebrations and events
• Assist with travel and visa arrangements and provide concierge support when the Principal is traveling with the understanding that this can occur across different time zones
• Make all travel arrangements and reservations, including flights, hotels, dining, land transfers and other logistics
• Maintain records of travel credits, open tickets, memberships, preferred vendors/hotels/restaurants
• May be required to travel from time to time to provide assistance with errands during trips
• Liaise with various teams and service providers to gather and consolidate information such as trip expenses and prepare reports for management review
• Liaise with other household PAs to fulfil work requirements, including coverage of duties for other Principals
• Assist with general administrative work and any business requirements from time to time

Requirements

• Minimally Diploma with about 7 years of working experience, preferably in C-level executive support, secretarial roles, office administration or client services
• Proficient in Microsoft Office and remote collaboration tools; comfortable with adopting the usage of new tech tools
• Excellent written and verbal communication skills with high level of tact and discretion
• Able to professionally handle sensitive information and maintain complete confidentiality
• Proactive team player with strong interpersonal skills and the ability to work independently
• Highly adaptable and able to manage a varied and fluid job scope
• Ability to work flexible schedules including weekends and holidays
• Meticulous, organized, resourceful and process driven

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.
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