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Admin Executive
Responsibilities:
· Coordinate meetings, appointments, prepare agendas, take minutes, follow up on action points and travel arrangements for the Management.
· Maintain discretion and confidentiality at all times, especially when dealing with sensitive personal and business matters.
· Manage diary for Management/employees including meetings, conferences, video conferences and other events and reminding them of important tasks and deadlines
· Organize and manage the Management's calendar to optimize time and productivity.
· Prepare reports, presentations, and documents as needed.
· Act as a point of contact for internal/external contacts.
· Conduct market research, gather industry insights, and provide updates on relevant trends in the Music industry.
· Perform general research work including preparation of background documents (e.g., preparation of presentation slides, drafts of simple correspondences, and background information for appointments; consolidate relevant data; generate reports, etc.).
· Handle personal errands and tasks for the Management when required.
· Perform office administration tasks
· Perform other ad-hoc tasks that may be assigned.
Requirements:
· Proven experience as a Personal Assistant or in a similar administrative role
· Must be bilingual in English & Chinese to liaise with Chinese speaking internal/external personnel
· Strong proficiency with MS Office (Word, Excel, PowerPoint, Outlook)
· Excellent organizational and time-management skills
· Effective communication skills, both written and verbal
· Ability to handle sensitive information with discretion
· High sense of responsibility.
· Able to work under pressure, tight deadlines and to accommodate last-minute or ad-hoc changes such as arranging urgent flight/accommodation arrangements even if its weekend or weekday nights as and when required.
· Good analytical and a keen eye for detail
· Able to commence work immediately would be an advantage
Benefits:
· Medical coverage
· Bonus (based on performance)
*To submit your expected salary with resume.