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Admin Executive

$ 2,300 - $ 3,000 / month

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Responsibilities:

· Coordinate meetings, appointments, prepare agendas, take minutes, follow up on action points and travel arrangements for the Management.

· Maintain discretion and confidentiality at all times, especially when dealing with sensitive personal and business matters.

· Manage diary for Management/employees including meetings, conferences, video conferences and other events and reminding them of important tasks and deadlines

· Organize and manage the Management's calendar to optimize time and productivity.

· Prepare reports, presentations, and documents as needed.

· Act as a point of contact for internal/external contacts.

· Conduct market research, gather industry insights, and provide updates on relevant trends in the Music industry.

· Perform general research work including preparation of background documents (e.g., preparation of presentation slides, drafts of simple correspondences, and background information for appointments; consolidate relevant data; generate reports, etc.).

· Handle personal errands and tasks for the Management when required.

· Perform office administration tasks

· Perform other ad-hoc tasks that may be assigned.

Requirements:

· Proven experience as a Personal Assistant or in a similar administrative role

· Must be bilingual in English & Chinese to liaise with Chinese speaking internal/external personnel

· Strong proficiency with MS Office (Word, Excel, PowerPoint, Outlook)

· Excellent organizational and time-management skills

· Effective communication skills, both written and verbal

· Ability to handle sensitive information with discretion

· High sense of responsibility.

· Able to work under pressure, tight deadlines and to accommodate last-minute or ad-hoc changes such as arranging urgent flight/accommodation arrangements even if its weekend or weekday nights as and when required.

· Good analytical and a keen eye for detail

· Able to commence work immediately would be an advantage

Benefits:

· Medical coverage

· Bonus (based on performance)

*To submit your expected salary with resume.