Executive Assistant / Personal Assistant - Up to $8K/month

Your new company

Our client who manufactures oil lubricant is looking for an executive assistant to support the General Manager.

Your new role

• Calendar Management: Efficiently manage and coordinate the GM’s calendar, schedule meetings, and ensure time management is optimised.
• Travel Coordination: Plan and organise domestic and international travel arrangements for the GM, including transportation, accommodation, and itineraries
• Executive Support: Handle confidential and sensitive information with discretion and professionalism. Managing projects & timelines for ongoing discussions for action/ completion. High level of collaboration across departments. Manage incoming and outgoing correspondence, ensuring timely responses. Assist with preparation of reports, presentations, and other materials as needed
• Meeting and Event Coordination: Organise and attend meetings, ensuring all logistics are handled smoothly, including meeting agendas, minutes, and follow-ups
• Administrative Assistance: Provide administrative support to the GM and other team members as needed, including preparing expense reports and managing records.
• Task Tracking and Follow-Up: Monitor progress on tasks and deliverables assigned to the leadership team, ensuring deadlines are met. Create and maintain tracking systems for action items from meetings and initiatives. Provide regular updates to the GM on the status of critical projects and initiatives.

What you'll need to succeed

• Minimum 5+ years of experience as an executive or personal assistant, ideally supporting senior management
• A minimum diploma or Bachelor’s degree in [related field, e.g., Business Administration, Management, or other relevant discipline] is required
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management tools such as Asana, Trello, or Monday.com is a plus.
• Candidates with proficiency in Japanese will be an added advantage.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us at [email protected] for a confidential discussion on your career.

EA Reg Number: R1439497
EA Licence Number: 07C3924 | Company Registration No: 200609504D