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Personal Assistant

$ 3,300 - $ 4,500 / month

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Job Description & Requirements

  • Reporting to director/s and performing secretarial and administrative duties.
  • Managing internal and external correspondence on behalf of director/s.
  • Answering phone calls
  • Monitoring director’s email and responding if required
  • Draft correspondence such as emails and letters
  • Preparing communications on behalf of a manager
  • Coordinate events and speaking engagements
  • Conducting background research and producing reports, briefing papers, and documents
  • Organising and planning meetings
  • Schedule meetings and manage calendars
  • Take accurate and comprehensive notes at meetings
  • Plan travel, including flights, accommodation, and ground transportation
  • Run errands as requested
  • Various ad hoc requests

Who are we looking for

  • Proficient in both English and Chinese as the point of contact between the CEO and stakeholders
  • Flexible and open to take on wide varieties of work
  • Always take initiatives to find solutions and exceptional problem solving acumen
  • Excellent minute-taking and report-writing skills and highly organized with great attention to details
  • Strong communication and interpersonal skills
  • Expertise in using MS office suite for documentation preparation
  • Able to travel when it is necessary

Qualifications

  • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Communication skills, written/verbal
  • Ability to prioritize and meet deadlines Keep information confidential
  • 2 – 3 years of relevant working experience