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- Office Operations:
- Act as the point of contact for employees regarding office-related concerns
- Ensure the office runs smoothly and efficiently by coordinating day-to-day activities
- Maintain and manage office supplies and equipments, ordering new stock as needed and keeping inventory records
- Ensure the office environment is clean, organised, and well-maintained
- Coordination with facility maintenance, security and IT support team
- Plan and execute office events, meetings, and team-building activities
- Develop and enforce office policies and procedures
- Administrative Support:
- Provide secretarial and administrative support to local Senior Executives including travel arrangements, handling visitors and other ad-hoc requests
- Handle and process company invoices, purchase orders, and other financial documents in accordance with company policies
- Vendor and Facility Management:
- Liaise with vendors and contractors for services such as cleaning, maintenance, and other office-related services.
- Oversee the maintenance of the office building, including coordinating repairs and ensuring compliance with regulations.
- Ensure the office complies with all health and safety regulations, including maintaining emergency procedures and safety equipment
- HR Generalist duties
- Assist team with pre/onboarding and employment matters for staff in the Singapore team, including processing visa applications, maintaining employee files, and HRIS databases.
- Ensure compliance with labor laws and company polices
- Handle payroll processing, benefits administration and leave management requests
- Handle exit interviews and offboarding procedures and other ad-hoc duties as needed
- Minimum of 3 years in HR generalist and office management or a similar role
- Experience working in a multicultural environment
- Familiarity with handling confidential and sensitive information.
- Ability to work independently and handle pressure in a fast-paced environment.
- High attention to details and strong problem-solving capabilities
- Exceptional organisational and multitasking abilities
- Strong written and verbal communication skills in English.
- Understanding of Singapore and regional labor laws and regulations is highly advantageous
- Office Operations:
- Act as the point of contact for employees regarding office-related concerns
- Ensure the office runs smoothly and efficiently by coordinating day-to-day activities
- Maintain and manage office supplies and equipments, ordering new stock as needed and keeping inventory records
- Ensure the office environment is clean, organised, and well-maintained
- Coordination with facility maintenance, security and IT support team
- Plan and execute office events, meetings, and team-building activities
- Develop and enforce office policies and procedures
- Administrative Support:
- Provide secretarial and administrative support to local Senior Executives including travel arrangements, handling visitors and other ad-hoc requests
- Handle and process company invoices, purchase orders, and other financial documents in accordance with company policies
- Vendor and Facility Management:
- Liaise with vendors and contractors for services such as cleaning, maintenance, and other office-related services.
- Oversee the maintenance of the office building, including coordinating repairs and ensuring compliance with regulations.
- Ensure the office complies with all health and safety regulations, including maintaining emergency procedures and safety equipment
- HR Generalist duties
- Assist team with pre/onboarding and employment matters for staff in the Singapore team, including processing visa applications, maintaining employee files, and HRIS databases.
- Ensure compliance with labor laws and company polices
- Handle payroll processing, benefits administration and leave management requests
- Handle exit interviews and offboarding procedures and other ad-hoc duties as needed
- Minimum of 3 years in HR generalist and office management or a similar role
- Experience working in a multicultural environment
- Familiarity with handling confidential and sensitive information.
- Ability to work independently and handle pressure in a fast-paced environment.
- High attention to details and strong problem-solving capabilities
- Exceptional organisational and multitasking abilities
- Strong written and verbal communication skills in English.
- Understanding of Singapore and regional labor laws and regulations is highly advantageous