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- Manage generic mailbox for dispatching and e-filing.
- Undertake job registrations, upload documents and issue purchase orders.
- Manage proposals for invoicing (including liaison with relevant departments on contracts) and preparation of invoices for billing to clients.
- Attend to client enquiries promptly on invoicing and quotations.
- Assist in issuance of job certificates and ensure timely and accurate data entry for surveyors' attendance (including overtime and expenses claim).
- Manage purchasing and servicing of surveyors' Personal Protective Equipment.
- Cover ad-hoc duties of other admins in their absence, including that the front desk.
- Update, generate monthly report when needed.
- Assist stakeholders and undertake end-to-end ad hoc job request.
- Minimum diploma or higher qualification.
- Minimum 2-3 years relevant administration experience preferably supporting M&O NS/LPO department..
- Good with numbers and have good practical knowledge in Microsoft Excel.
- Excellent interpersonal and communication skills.
- Fluent in English Language and PC Literate.
- Knowledge of engineering drawing will be an advantage.