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Administrative Assistant

$ 1,800 - $ 2,400 / month

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We are seeking a diligent and detail-oriented Administrative Assistant to join our team. The ideal candidate will support our Accounts, HR, and Administration departments with various tasks and responsibilities.

Key Responsibilities:

Accounts and Procurement:

  • Handling partial accounts
  • Invoice data entry and preparation of various monthly reports
  • Issuing Purchase Orders, Delivery Orders, and Invoices to clients

Staff and HR Management:

  • Verifying and processing staff expenses and claims
  • Managing HR matters, including employment and application of foreign workers, renewals, and cancellations
  • Administering employee personal records
  • Creating and updating staff records, including annual/childcare leave and medical records
  • Administering company staff training, including familiarisation with MOM requirements and maximizing government developmental schemes
  • Managing vehicle insurance, licenses, vehicle registration cards, and road tax
  • Handling insurance-related matters

Administrative Support:

  • General administrative tasks and filing
  • Assisting in sourcing materials
  • Replenishing stationery and office supplies

Strategic and General Support:

  • Strategizing and managing the accounts, HR, and administration of new business units
  • Reporting directly to the Account, HR & Admin Manager/Executive
  • Assisting the Account, HR & Admin Manager/Executive with other tasks as instructed
  • Performing any tasks assigned by immediate superior(s)

Qualifications:

  • Experience / Fresh Graduates are welcome
  • Strong multitasking skills
  • Excellent communication skills
  • Proficiency in Microsoft Office Suite
  • Ability to work independently and as part of a team

If you are a proactive individual with a keen eye for detail and a passion for administrative work, we would love to hear from you. Please send your resume and cover letter to [email protected] or apply through MyCareerFuture.