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- Manage the GCIA's calendar, schedule meetings and appointments for GCIA and his direct reports
- Set up Microsoft Teams or Zoom meetings with meeting invitees and coordinate changes to meeting schedule.
- Coordinate travel arrangements including booking flight, hotels and transportation
- Handle incoming communications (emails, calls, messages), prioritizing and responding where necessary
- Prepare and organise documents, presentations and reports as requested
- Maintaining filing system, both digital and physical, ensuring easy access to the documents
- Act as a liaison between senior management, AC members, team members, external auditors and partners
- Coordinate and manage events, including meetings and department / Global IA gathering
- Take minutes during meetings and ensure follow up on action items
- Fulfil other administrative roles for Group Internal Audit department as assigned
- Assist to prepare the necessary (presentation deck) for GCIA's meetings, including meetings with Senior Management, AC members, team members, external auditors and partners.
- Assist in implementing Group Internal Audit strategies and audit plan
- Assists the Financial and Operations team to prepare and monitor capex and opex budgets for Singtel IA and Group Internal Audit, including the relevant submission in BPC system
- Assists the Financial and Operations team to conduct asset and inventory counts Assists the Financial and Operations team in overseeing Singtel IA operations, including inventory management, ordering supplies and managing office budgets
- Assists in the procurement of services in the procurement system and handling contracts / agreements
- Manage relationships with senior management, AC members, external auditors and partners
- Diploma education
- Minimum 2 years of administrative support and business manager experience including scheduling meetings in a large organization
- Excellent organizational, multitasking and time management skills, including calendar management and scheduling meetings
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software / platform
- Ability to handle sensitive and confidential information with discretion
- Attention to detail and accuracy
- Strong problem-solving skills and ability to work independently
- Professional demeanour with excellent interpersonal skills
- Flexible and able to adapt to changing priorities and environments
- Tact and sensitivity in managing personal assistants to senior staff and external parties
- Resourceful and meticulous
- Organised and responsible
- Strong commitment to confidentiality and integrity
- Full suite of health and wellness benefits
- Ongoing training and development programs
- Internal mobility opportunities
About Singtel
| Size | More than 250 |
| Industry | Integrated Telecommunication Services |
| Location | Singapore |
| Founded | 1 January 1879 |