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Jobs or company...

Senior Executive, Vice Deans' Office (Education) [LKCMedicine]

  • Full Time, onsite
  • NTU (Nanyang Technology University- Main Office-HR)
  • Singapore, Singapore
Salary undisclosed
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The Senior Executive, provides administrative support to the Vice-Dean (Education) and Vice-Dean (Clinical Affairs).

Responsibilities:

Provide secretarial and administrative support to Vice-Dean (Education) and Vice-Dean (Clinical Affairs) and other ad-hoc duties/projects assigned by the Vice-Deans which include but are not limited to the following:
  • Draft letters and emails for Vice-Deans
  • Review and redirect/respond to role-based email accounts for Vice-Deans
  • Calendar management: organise and schedule meetings/events including coordination with meetings at primary employer/healthcare institution
  • Plan and co-ordinate travel arrangements including booking of air ticket and accommodation for official trips
  • Claims reimbursement via SAP Concur for travel and other expenses
  • Organise department staff well-being/bonding events, e.g., away days, retreats, lunches, etc.
  • Collate department reports for submission to the University, Ministries of Education/Health
  • Provide administrative cover for Personal Assistants of Dean/other Vice-Deans, where required by staff absence


Requirements:
  • A Diploma or Degree in any discipline
  • Preference will be given to candidates who have prior experience in the education and/or healthcare sector
  • Experience in scheduling/timetabling/events organising will be an advantage
  • Excellent analytical, interpersonal and communications (written and verbal) skills
  • Able to work independently under time pressure and changing deadlines/priorities in a dynamic environment
  • Able to multi-task in a dynamic educational environment and work on different portfolios and projects simultaneously
  • A strong team player who takes initiative and is resourceful, with a keen interest in the higher education


This is a 3 years contract appointment.

Hiring Institution: LKC