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Facilities Executive

  • Full Time, onsite
  • Jones Lang LaSalle Property Consultants Pte Ltd
  • Singapore, Singapore
Salary undisclosed

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As an Facilities Executive for an industrial portfolio, your role encompasses both hard and soft services. Here are some key responsibilities you may have in this position:

Job Description

Hard Services Management:
  • Oversee maintenance and repairs of industrial facilities, including mechanical, electrical, plumbing, and structural systems.
  • Collaborate with contractors and suppliers to ensure high-quality service delivery.
  • Conduct regular inspections and implement preventive maintenance programs.
  • Manage building automation and energy management systems.
  • Coordinate with the Health and Safety team to ensure compliance with regulations.

Soft Services Management:
  • Manage day-to-day operations of soft services, such as cleaning, waste management, landscaping, and pest control.
  • Source and manage service providers to ensure they meet quality standards.
  • Develop and implement cleaning schedules and standards.
  • Monitor and track service levels, identify areas for improvement, and implement corrective actions.
  • Manage office services, including reception, mailroom, and security services.

Relationship Management:
  • Build and maintain strong relationships with tenants and stakeholders.
  • Collaborate with internal teams, such as leasing, project management, and finance, to meet tenant needs.
  • Address tenant requests and resolve issues promptly.
  • Conduct regular meetings with tenants to gauge satisfaction levels and identify potential improvements.
  • Maintain open communication channels with all stakeholders.

Budgeting and Financial Management:
  • Assist in budget preparation and monitor expenses within approved budgets.
  • Review and process invoices, ensuring accuracy and adherence to agreed terms.
  • Develop cost-saving initiatives without compromising service quality.
  • Monitor and report on financial performance, highlighting any deviations or trends.

Emergency Preparedness and Business Continuity:
  • Establish and maintain emergency response plans for industrial facilities.
  • Conduct regular drills and train employees on emergency procedures.
  • Coordinate with external agencies and first responders for emergency preparedness.
  • Develop and implement business continuity plans to minimize disruptions.

Sustainability Initiatives:
  • Identify opportunities to improve energy efficiency and sustainability within the industrial portfolio.
  • Stay updated on industry trends and best practices related to sustainable facilities management.