What the role is:1. To effectively and efficiently provide administrative and logistical support. 2. To ensure that the Fire Station has a proper personnel administrative system in place and subsequently to supervise the management and maintenance of administrative records, such as dockets, attendance records, leave records, medical leave records and test records.What you will be working on:1. To oversee the timely submission of all necessary reports to Division HQ and HQ SCDF; 2. To ensure the accuracy of Fire Station's administrative records, such as meal allowances and claims, through implementing a routine of checks and audits; 3. To update staff lists, movement chart and recall net; 4. To assist the Fire Station Commander in the organization of Fire Station level functions and ceremonies; 5. To ensure that the Fire Station has a proper logistical system in place and subsequently to supervise the management and tracking of Fire Station fixed assets and inventories; 6. To indent store items, including equipment and stationery. 7. To ensure that Fire Station facilities are in good condition and to work closely with HQ SCDF / HQ Division on issues concerning the repair and maintenance of such facilities; 8. To be the End User Co-ordinator (EUC) for IT systems and equipment; 9. To manage and coordinate administrative functions related to Civil Defence Auxiliary Unit (CDAU) volunteers; 10. To mentor and supervise the admin NSFs; and 11. To handle welfare matters such as charity draws, sending of hampers, farewell gifts, etcWhat we are looking for:1. Possess a diploma in any discipline 2. Possess good knowledge of logistics systems, including store management and storage of equipment; 3. Possess good knowledge of administrative systems, including proper record keeping and tracking; 4. Possess good IT knowledge and skills to handle emails, and other IT systems in the Station; 5. Ability to work independently with minimal supervision; and 6. Good interpersonal and communication skills.About MHA - Singapore Civil Defence Force (SCDF):The Singapore Civil Defence Force (SCDF) is a uniformed organisation under the purview of the Ministry of Home Affairs. The main role of SCDF is to provide fire-fighting, rescue and emergency ambulance services; mitigating hazardous materials incidents, as well as formulate, implement and enforce regulations on fire safety and civil defence shelter matters. In 1982, the National Civil Defence Plan was launched which spearheaded the emergency preparedness for the nation. With the enactment of the Civil Defence Act in 1986, the SCDF was established as an independent organisation under the Ministry of Home Affairs (MHA). In the same year, the Hotel New World collapse paved the way for joint operations between the SCDF and Singapore Fire Service (SFS). Due to the similarity in roles and functions, the SCDF and SFS were formally integrated on 15 April 1989. Over the years, the SCDF has improved its life saving operations through innovations and programmes to enhance her fire-fighting, rescue capabilities and public education plans. The Light Fire Attack Vehicle (The Red Rhino) and Tracked Fire-Fighting Vehicle are some of the customized solutions which the force has developed to increase its operational capabilities. The SCDF also actively engages the local community through its wide-ranging public educational programmes and community-based activities to enhance the resilience and emergency preparedness of the civilian population. Today, the Force is recognised by the population as a professional body of well-trained officers and men geared to respond to all types of life-threatening emergencies round-the-clock. An operationally ready SCDF, working hand-in-hand with a prepared and resilient population, helps to ensure that the nation is capable of handling any untoward eventualities.
