About the Opportunity

Job Description

Title Facilities Coordinator / Corporate Services Assistant Manager

Department Corporate Property Services

Location Singapore

Reports To Senior Corporate Services Manager

Level 4

Intro

We’re proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our CPS team and feel like you’re part of something bigger.

About your team

Corporate Property Services provides internal services to all staff including facilities management, critical system management, general office administration, mail services, safety & physical security and access control management as well as travel service liaison.

About your role

Manage and supervise vendors to ensure quality services are delivered to the end-users in compliance with the SLA's (Service level Agreement) requirement, Oversee the office facilities and arrange maintenance and service as appropriate. Work closely with the Travel Management Team to ensure an effective service delivery by our appointed travel management company. Administrative duties that support the operation of a professional office. Manage premises projects, responsible on managing the operating budget and related reports.

About you - Key Responsibilities

• Manage all starter/ leaver/ transferee arrangement.
• Responsible for Tririga updates and Solar desk/meeting room booking set up and issues follow up.
• Work closely with the Global Security Team to ensure an effective provision of corporate security including manned guarding, alarm monitoring, access control, CCTV etc.
• Liaise closely with Global Security Team on all access card related issues such as replacement/ temporary card arrangement as well as card activation for overseas staff etc.
• Work closely with the Travel Management Team to ensure an effective service delivery by our appointed travel management company.
• Manage overseas visitor desk/office bookings/assigning lockers etc.
• Manage or assist all CPS projects, internal/external in-house events and responsible on managing the operating budget and related reports.
• Support the Corporate Property Services Lead to implement various workplace initiatives locally.
• Work closely with Global Business Contingency Management team on local BCP updates.
• Work closely with Health, Safety & Sustainability on local safety updates and implementation.
• Liaise with Building Management for minor office maintenance such as air conditioning adjustment and facilities maintenance on the floor etc. and permit to work form submission if needed.
• Backup coverage for corporate property services team.
• Ad hoc responsibilities assigned by the line manager.

Experience and Qualifications Required

• Experience working in sizeable multinational companies is preferred.
• Good communication skill and able to communicate effectively with colleagues in all levels.
• Able to work under pressure and meet tight timelines.
• Assertive and able to deal effectively with all levels both within and outside the organisation.
• Able to work independently, show initiative and willing to take ownership.
• A good team player and good interpersonal skills.
• Sound knowledge of computer skills – MS Word, Excel, PowerPoint.
• Proficiency in spoken and written English, Mandarin speaking is preferable.

Feel rewarded

For starters, we’ll offer you a comprehensive benefits package. We’ll value your wellbeing and support your development. And we’ll be as flexible as we can about where and when you work – finding a balance that works for all of us. It’s all part of our commitment to making you feel motivated by the work you do and happy to be part of our team. For more about our work, our approach to dynamic working and how you could build your future here, visit careers.fidelityinternational.com.

For more about our work, our approach to dynamic working and how you could build your future here, visit careers.fidelityinternational.com.