Operations Admin Assistant

• Looking for candidates available to work:
  • Monday: Morning, Afternoon, Evening
  • Tuesday: Morning, Afternoon, Evening
  • Wednesday: Morning, Afternoon, Evening
  • Thursday: Morning, Afternoon, Evening
  • Friday: Morning, Afternoon, Evening
• 1 year of relevant work experience required for this role
• Work visa can be provided for this role
• Expected salary: $1,600 - $2,000 per month

Roles & Responsibilities

1. Administrative Support

• Manage day-to-day administrative tasks, including filing, data entry, and document preparation.

• Assist in drafting and proofreading correspondence, reports, and official documents.

• Maintain and organize office records, ensuring confidentiality and accuracy.

2. Scheduling and Coordination

• Coordinate and schedule events for the Director.

• Manage calendars and ensure timely communication of schedules to relevant parties.

• Arrange travel and accommodation for Director, as needed.

3. Communication Management

• Serve as the primary point of contact for incoming calls, emails, and inquiries.

• Draft, distribute, and follow up on internal and external communications.

• Liaise with vendors, clients, and other stakeholders to ensure smooth operations.

4. Office Management

• Monitor office supplies and place orders to maintain adequate stock levels.

• Ensure the office environment is organized, clean, and conducive to productivity.

• Oversee office equipment maintenance and troubleshoot minor issues.

5. Data and Records Management

• Maintain accurate and up-to-date databases and filing systems.

• Handle sensitive and confidential information with discretion.

• Compile, organize, and analyze data for management review when necessary.

6. Operational Support

• Provide support for projects, including research, coordination, and execution of tasks.

• Assist in tracking deadlines, deliverables, and progress on key initiatives.

• Manage special assignments or ad-hoc duties as assigned by management.

7. Policy and Procedure Compliance

• Ensure that administrative practices align with company policies and procedures.

• Assist in the development and implementation of office policies.

8. Team Collaboration

• Work closely with team members to ensure effective communication and coordination.

Key Competencies and Skills:

• Strong organizational and multitasking abilities.

• Proficiency in office software, such as Microsoft Office Suite and other relevant tools.

• Excellent communication skills, both written and verbal.

• High level of attention to detail and accuracy.

• Ability to handle sensitive information with confidentiality.

• Problem-solving and proactive thinking.

Reporting to: Clinic Manger Working Hours: Mon - Fri 9am - 6pm