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Position Title: Administrative Assistant
About Us
We are a growing business operating seven retail shops, including a unique tufting studio located in Singapore. Our mission is to provide customers with exceptional products, creative experiences, and outstanding service. We are seeking a proactive and detail-oriented Administrative Assistant to support our operations and help streamline our processes.
Job Summary
The Administrative Assistant will play a key role in ensuring the smooth operation of day-to-day administrative tasks. The ideal candidate is highly organized, adaptable, and skilled in managing multiple responsibilities in a dynamic environment.
Key Responsibilities
1. Administrative Support
• Maintain and organize office files, documents, and correspondence.
• Prepare and manage reports, invoices, and spreadsheets.
• Handle scheduling, calendars, and appointments for management.
2. Operations Assistance
• Monitor inventory levels and coordinate restocking for all retail outlets.
• Support retail and studio teams with administrative requests.
3. Finance & Record Keeping
• Assist with basic bookkeeping tasks such as tracking expenses and generating financial summaries.
• Manage vendor payments and ensure timely submission of invoices
Requirements
• Qualifications:
• Minimum O Level
• Relevant work experience in administrative roles.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Basic understanding of bookkeeping or financial record keeping.
• Personal Attributes:
• Proactive and able to work independently.
• Adaptable to a fast-paced retail and creative environment.
• Keen attention to detail and a problem-solving mindset.
What We Offer
• Competitive salary and benefits package.
• Opportunity to work in a dynamic and creative business environment.
About Us
We are a growing business operating seven retail shops, including a unique tufting studio located in Singapore. Our mission is to provide customers with exceptional products, creative experiences, and outstanding service. We are seeking a proactive and detail-oriented Administrative Assistant to support our operations and help streamline our processes.
Job Summary
The Administrative Assistant will play a key role in ensuring the smooth operation of day-to-day administrative tasks. The ideal candidate is highly organized, adaptable, and skilled in managing multiple responsibilities in a dynamic environment.
Key Responsibilities
1. Administrative Support
• Maintain and organize office files, documents, and correspondence.
• Prepare and manage reports, invoices, and spreadsheets.
• Handle scheduling, calendars, and appointments for management.
2. Operations Assistance
• Monitor inventory levels and coordinate restocking for all retail outlets.
• Support retail and studio teams with administrative requests.
3. Finance & Record Keeping
• Assist with basic bookkeeping tasks such as tracking expenses and generating financial summaries.
• Manage vendor payments and ensure timely submission of invoices
Requirements
• Qualifications:
• Minimum O Level
• Relevant work experience in administrative roles.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Basic understanding of bookkeeping or financial record keeping.
• Personal Attributes:
• Proactive and able to work independently.
• Adaptable to a fast-paced retail and creative environment.
• Keen attention to detail and a problem-solving mindset.
What We Offer
• Competitive salary and benefits package.
• Opportunity to work in a dynamic and creative business environment.
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